Accounting Assistant I – Accounts Payable

City of Burlington, Vermont • Burlington, VT

2d • Hybrid

About The Position

This position is primarily responsible for processing and monitoring payments throughout the city’s automated Accounts Payable System (AP), including all internal reporting and ensuring compliance with policy & procedures and clearing cashed checks in the system. Union Affiliation: American Federation of State County and Municipal Employees (AFSCME) Pay Grade 15: $28.65 - $31.92 Hourly Remote Tier 3: Up to two (2 ) days remote/week

Requirements

• Ability to actively support City diversity, equity, and cultural competency efforts within stated job responsibilities and work effectively across diverse cultures and constituencies.
• Demonstrated commitment to diversity, equity and inclusion as evidenced by ongoing trainings and professional development.
• High school diploma and three years relevant experience in accounting required.
• Ability to operate in a Windows based operating environment using word-processing, spreadsheets and database software required.
• Must be consistent and demonstrate a high level of initiative in problem solving.
• Ability to work successfully in a fast paced environment and with minimal supervision required.
• Ability to organize, prioritize workflow and meet established deadlines required.
• Ability to analyze data with particular attention to detail required.
• Ability to communicate effectively both orally and in writing required.
• Ability to recognize AP software problems and to effectively communicate to Supervisor/IT department and/or vendor technical support.
• Must have a high level of enthusiasm to work within a team environment in a constantly changing organization.
• Must be able to listen to and appropriately react to a supervisor’s constructive criticism and incorporate said criticism to improve employee performance.
• Regular attendance is necessary and is essential to meeting the expectations of the job functions.
• Ability to understand and comply with City standards, safety rules and personnel policies.

Nice To Haves

• An Associate’s Degree in Accounting or related field is preferred.

Responsibilities

• Prepare and maintain all Accounts Payable (AP) functions city-wide including but not limited to resolving vendor statement discrepancies.
• Adheres to AP internal controls; including but not limited to, purchase orders, invoice payment approval, W-9 verification for accuracy, etc.
• Assist in maintaining electronic files relating to AP.
• Collect, code and deposit receivables, Misc. Payments for Public Works, Equipment Maintenance, Recycling, and Misc. Departments as needed.
• Invoice and collect on any bad checks.
• Invoice through Miscellaneous Billing for Recycling monthly solid waste generation tax returns and yearly License renewals.
• Manage the AP email mailbox which includes sorting, distributing, answer and direct and help with all questions for all incoming messages.
• Manage various credit accounts for multiple city departments.
• Entry, coding and uploading of city purchasing card transactions on a weekly basis for various departments.
• Responsible for issuing and tracking some purchase orders for Public Works, BPRW, IT City Hall, and Cemetery.
• Provides training in the city’s ERP System to various departments and new staff.
• Adheres to Accounts Payable internal controls; including but not limited to, purchase orders, invoice payment approval, W-9 verification for accuracy, etc.
• Assist in the preparation of audit schedules and testing by pulling invoices and backup as directed by supervisor for the year-end audit.
• Assesses, individually and as part of a team, and recommends to supervisor ways to reduce the city’s purchasing costs.
• Performs other responsibilities in the absence of co-workers and during periods of high volume as directed.

Benefits

• Promoting a culture that reveres diversity and equity.
• The City of Burlington is proud to be an equal opportunity employer, and we are strongly committed to creating a dynamic and equitable work-force that mirrors the population and world that we serve.
• We do not discriminate on the basis of political or religious affiliation, race, color, national origin, place of birth, ancestry, age, sexual orientation, gender identity, marital status, crime victim status, veteran status, disability, HIV positive status, or genetic information in employment or the provision of services.
• In addition to being an equal opportunity employer we actively encourage applicants who can contribute to our growing diversity to apply.
• Applications for our employment opportunities are only accepted online through our Government Jobs website.
• For accessibility information or alternative formats, please contact Human Resources Department at 802-540-2505 or [email protected].

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED