Accounting Assistant (AP) - Commercial Flooring Contractor

Master Craft Floors•Plymouth Charter Township, MI

6d•Onsite

About The Position

Master Craft Floors Inc. has nearly five decades of experience in the commercial flooring industry. We employ highly trained and certified team members that are the foundation of our award-winning reputation. Currently we are looking for an Accounting Assistant for our Plymouth, MI Headquarters. The Accounting Assistant is responsible for supporting our Accounting Department in its day-to-day functions.

Requirements

MUST BE DETAIL ORIENTED
Highly organized with the ability to prioritize effectively
Must be reliable and able to meet deadlines in a fast-paced environment
Must be able to maintain a high degree of accuracy and confidentiality
Excellent verbal and written communication skills
Proficient in Microsoft Office and data entry; advanced understanding of Excel
Highly motivated with the ability to multi-task
Ability to work well with others, but especially independently
Strong integrity and leadership, effective problem-solving skills
Must actively participate in a team environment
Must be able to sit for long periods of time
Occasional lifting and/or carrying of objects weighing up to 10 lbs

Nice To Haves

Experience within the construction industry a plus
Associate’s degree in Accounting or Business – preferred
Strong understanding of accounting principles and AP processes
Proficiency with accounting software
Sales and Use Tax experience a plus
Experience in the construction industry and/or with construction accounting software (Pacific Solutions, Structure, ComputerEase) a plus

Responsibilities

Process vendor invoices for multiple entities
Knowledge of inter-company transactional processes
Match shipping documents with vendor invoices; identifying any discrepancies to resolve issues
Process other misc. invoices and correctly assign general ledger codes and jobs
Prepare and submit supplier waivers
Review monthly vendor statements for missing invoices and reconcile vendor accounts.
Prepare monthly credit card statements for posting and processing.
Monitor and ensure timely payment of all vendor invoices
Maintain supplier database, including new vendor setup and collection of W-9s
Processing 1099 and filings
Prepare tax exemption certificates
Communicate with vendors regarding payment status and resolve any discrepancies or issues
Reconcile AP ledger accounts and ensure accurate financial reporting
Assist in month-end and year-end closing activities
Collaborate with internal departments to ensure proper coding of all invoices and compliance with company policies
Identify opportunities for process improvement within the AP function
Maintain accounts payable files
Perform standard accounting and office support tasks
Respond to internal and external inquiries in an effective, efficient, and professional manner