Accounting Assistant/AP - Lafayette, LA

Laborde Earles•Lafayette, LA

5d•Onsite

About The Position

Expanding Personal Injury Law Firm has an immediate opening for an Accounting Assistant- Accounts Payable role in our Lafayette, LA office. This role is ideal for a meticulous, team-oriented professional who demonstrates exceptional attention to detail, professionalism, and integrity. The Accounting Assistant is responsible for ensuring the accurate and timely processing of accounts payable transactions while maintaining the highest standards of financial accuracy and organization. Success in this position requires the ability to effectively prioritize competing responsibilities, manage multiple deadlines, and take a proactive, solution-oriented approach to resolving discrepancies and supporting the firm's day-to-day accounting operations. The objective is to provide financial, administrative, and clerical support to the firm by efficiently maintaining and processing accounts payable transactions.

Requirements

Proficient in data entry and management
1-3 years accounts payable or general accounting experience
Knowledge of accounts payable preferred
Organizing and prioritizing
Attention to detail and accuracy
Confidentiality and strong judgment
Problem analysis and problem-solving
Teamwork
Willingness to perform any/all tasks as assigned by Handling Attorney, Supervisor and/or Firm Leadership in support of the firm’s growth and success

Responsibilities

Assemble, review, verify, and code invoices and credit card receipts.
Flag and clarify any unusual or questionable invoice items or prices.
Enter invoice or credit card receipt transaction into accounting software.
Prepare and perform check runs after receiving approvals.
Research and resolve invoice discrepancies and issues.
Monitor statements to ensure payments are up to date.
Correspond with vendors and respond to inquiries.
Review daily transaction activity.
Record all credit card receipt transactions.
Reconcile monthly statements.
Categorize credit card charges as either expenses (for expense management) or vendor bills (for accounts payable) to ensure proper tracking and payment matching.
Match recorded bills to credit card payments in accounting software to reconcile vendor obligations and support accurate financial records.
Review and approve monthly expense reports ensuring proper invoices are attached, correct expense coding, and adherence to month end deadlines.
Provide support and assistance to accounting team and leadership with routine tasks and projects.