Accounting Assistant 1 - Lovelock - Minimum Qualifications Waived

State of Nevada • Lovelock, NV

14h • Onsite

About The Position

This Accounting Assistant 1 position is located at Lovelock Correctional Center. Under the supervision of the Administrative Service Officer 2, incumbent will be responsible for some accounts payable duties, inmate payroll, indigent postage reports, jail meal reports and other accounting functions. Incumbent must possess excellent customer service skills as they will be working with both internal and external customers, including coordination with NDOC Central Office. Accounting Assistants supervise and participate in the performance of clerical accounting work in the maintenance of accounts and accounting records for State agencies.

Requirements

• One or more years of applicable experience as described in the job duties
• Graduation from high school or equivalent education
• Knowledge of standard processes, procedures and methods used to reconcile accounts
• Knowledge of spreadsheets used for bookkeeping and accounts maintenance
• Knowledge of sources of information within an organization; tracking, organizing, and reporting data
• Knowledge of writing standard memoranda, letters, and report narratives
• Skill in interpersonal and communication, both verbal and written
• Skill in use and operation of office and job-related equipment and software
• Ability to recognize problems or discrepancies in accounts and research a problem or question
• Ability to perform math calculations
• Ability to review numerical data and documents to ensure accuracy and completeness
• Ability to retrieve account information from a computer or manual bookkeeping system
• Ability to compose routine memoranda, letters and reports
• Ability to format a computer spreadsheet following instructions
• Ability to use courtesy, tact and diplomacy when working with co-workers, outside agencies, vendors, and the public

Responsibilities

• Receive, review, verify, and process accounts payable and receivable documents.
• Receive payments, match payment to receivable due, and prepare receipts.
• Review timesheets for completeness, authorized signatures, correct calculation of hours, adequate leave balances, and attachment of required documentation.
• Verify charges and bill the appropriate account, apprise debtor of their liability, and assist in collection of past due accounts.
• Balance account information, verify totals with back-up data, identify discrepancies, and identify and refer adjustments and/or correct records.
• Develop spreadsheets for tracking, organizing, and reporting account related data.
• Perform data input and record, organize, track, report, and verify financial information.
• Reconcile bank statements, identify exceptions, and resolve routine problems.
• Compose correspondence and provide financial, accounting data, and other information.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED