Accounting & AP Specialist

General Motors • Livonia, MI

5d • Onsite

About The Position

A Finance Analyst manages accounts payable and the timely / accurate processing of invoices, vendor payments, and expense tracking while ensuring compliance with internal controls and financial policies. Additionally, this position will provide back-up and support for billing, forecasting, time-tracking, job-cost reporting, month-end reporting, ad hoc audits, and other financial duties as assigned.

Requirements

• 3+ years of experience with an understanding of the account’s payables process.
• Bachelor's degree in accounting or finance, or equivalent years of experience.
• Intermediate experience with Microsoft Excel, Word, PowerPoint, SharePoint, MS Teams, and Outlook.
• Understanding of Sage Accounting Software is a plus but not required.
• Must be able to multi-task, stay organized, and collaborate with diverse functions and personalities.
• Expertise in data entry along with general math skills.
• Requires a high degree of accuracy and strong communication skills.

Nice To Haves

• Understanding of Sage Accounting Software is a plus but not required.

Responsibilities

• Conduct a proper three-way match, ensuring that the pricing and quantities listed on each supplier invoice match the price and quantities on the receiving documents and purchase order.
• Maintain records of all unmatched supplier invoices for which related purchasing or receiving documentation has not yet been received and investigate missing documents.
• Make sure all AP entries are fully posted and reconcile supplier credits to returned goods documentation.
• Update TEI’s AP forecast Bill Tracker report to identify what supplier invoices need to be paid and which ones need to be accrued at month end.
• Process vendor set-up forms for new vendors as needed, ensuring that TEI’s accounting system accurately captures vendor contact information, payment information, and W9 documentation.
• Run weekly AP check/ACH payment process, issuing payment, and ensuring proper signature authority.
• Update TEI’s accounting system by entering time entries into the time tracking system and tying out to system totals.
• Process expense reports as needed, ensuring proper authorization and support documentation; process credit card payments, validating credit card and purchasing charges.
• Support the month-end process with AP related month end tasks; pull required AP audit records as needed to support audits as needed.
• Reconcile vendor statements to TEI vendor accounts and resolve discrepancies, following up on missing invoices, lost payments, PO and invoice errors/discrepancies.
• Answering phones, filing, update organizational chart as needed, update phone listing as needed and do other general office tasks as needed in a small to mid-sized company.

Benefits

• From day one, we're looking out for your well-being–at work and at home–so you can focus on realizing your ambitions. Learn how GM supports a rewarding career that rewards you personally by visiting Total Rewards resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree