Accounting and Payroll Specialist

Allies for Health and Wellbeing•Pittsburgh, PA

3d•$60,000 - $70,000•Onsite

About The Position

The Allies Accounting and Payroll Specialist collects, compiles, and maintains data for the organization’s payroll, benefits, and accounting systems. The position prepares and verifies information for biweekly payroll, reconciles invoices from benefit providers; processes staff expense reimbursements; inputs account payable invoices; performs monthly account reconciliations; prepares month-end journal entries; and ensures the general ledger is complete and accurate. The position reports to the Chief Financial Officer and works closely with HR Department and Allies staff. Mission To improve health and well-being, ALLIES provides integrated medical care, supportive human services, and community-based education for individuals living with, or at risk of HIV, viral hepatitis, and sexually transmitted infections. Vision ALLIES envisions a healthier community whereby people access integrated medical care and supportive human services in a respectful setting, free of stigma and discrimination.

Requirements

2+ years of payroll experience, preferably using Paylocity
3+ years of progressively responsible accounting experience, including account reconciliations, journal entry preparation, and general ledger maintenance.
Demonstrated understanding of GAAP principles and financial reporting practices required.
Demonstrated ability to analyze accounting transactions, research discrepancies, and independently resolve issues.
Excellent verbal and written communication skills with the ability to establish and maintain relationships with co-workers, visitors, and non-agency representatives
Proven ability to work with minimal direction, as well as be resourceful and independent in solving problems.
Acute attention to detail and a dedication to providing high quality work products.
Willingness to work in an adaptive and innovative environment
General principles related to payroll, benefit administration, and accounting
General knowledge of legal standards regarding employment classification and payroll processing
Associate degree in accounting or equivalent work required
Current PA child abuse, PA criminal history, Federal criminal history clearances, and verification of TB test performed within the last year are required within the first 30 days of employment.

Nice To Haves

bachelor’s degree in accounting or related field preferred.
Previous experience with Paylocity payroll platforms, as well as accounting and expense software such as Quickbooks and Expensify is strongly preferred

Responsibilities

Update and maintain employee records in payroll platform and HRIS software
Initiate and authorize biweekly payroll process, ensuring that approvals have been secured from supervisors
Verify and maintain payroll deductions, deferrals, and withholdings for all employees
Investigate and resolve errors or discrepancies
Initiate and complete new hire payroll entries
Process and post bi-monthly payroll and 401(k) deferrals.
Generate reports for payroll, analysis, auditing, and compliance
Manage year-end employee W-2 distribution
Perform annual 1099 reporting
Process vendor invoices, including coding to appropriate departments and general ledger accounts
Manage corporate credit cards including coding to appropriate departments and general ledger accounts
Review, post, and pay biweekly employee expense reports
Prepare and post recurring and nonrecurring journal entries related to payroll, benefits, prepaid expenses, accruals, and other month-end accounting processes.
Reconcile balance sheet accounts including payroll liabilities, employee benefits, cash, credit cards, prepaid expenses, depreciation, and other assigned general ledger accounts.
Assist with various financial and compliance audit, providing supporting documents and reports as requested.
Seek out up-to-date information about Allies’ programs and services, as well as relevant local, regional and national health statistics that will inform and support our Mission
Improve job knowledge by remaining aware of new regulations and best practices; participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations
Embrace and exemplify organizational standards and guiding principles for processes, protocols, and utilization
Commit to Allies’ promise to sustain and extend diversity, equity, and inclusion
Contribute to efforts which build and reinforce Allies’ distinctive, effective, and ethical practices