Accounting and Payroll Administrator

Camphill Communities Ontario•Barrie, ON

8d•CA$30 - CA$31•Onsite

About The Position

Camphill Communities Ontario is seeking an Accounting and Payroll Administrator for a new, full-time permanent position (40 hours per week) at their Barrie location. This role reports to the Director of Finance and is responsible for executing sound financial record keeping, adhering to financial policies, CRA guidelines, and GAAP. The administrator will also collaborate with the HR Manager to ensure accurate recording of employment and payroll data in the human resource information system. The ideal candidate will enjoy working independently and collaboratively in a supportive team environment.

Requirements

Exceptional data entry skills.
Detail oriented, ability to check the accuracy of figures, calculations, and postings pertaining to financial transactions recorded by other staff.
Strong working knowledge of bookkeeping, CRA and accounting standards for not for profits.
Broad knowledge of computerized financial systems and procedures coupled with strong computer literacy with Microsoft Office products (Outlook, Word, Microsoft Excel, and Microsoft PowerPoint).
Advanced skills in Sage Intacct, Quickbooks, Inclusion or similar payroll, data base, and financial platforms.
Ability to safe guard CCO personnel, individuals supported, and partners financial and information thru varies methods and layers of security.
Clear understanding of cash and non-cash benefits and how they affect payroll deductions.
Excellent communication skills (verbal and written) with demonstrated ability to communicate effectively with co- workers, and stakeholders (individually and in groups) with a strong ability to develop and maintain effective working relationships with all stakeholders (internal and external).
Detail-oriented with strong analytical and organizational skills.
Adaptable to a fast-paced environment with changing priorities, tasks and client conditions.
Proven ability to work in a fast-paced environment, prioritize projects and deliverables, and interact effectively with cross-function teams.
Strategic thinking, creative problem solving and decision-making skills.
Relationship Development and Networking.
Ability to manage change and resources effectively.
Knowledge of basic guidelines regarding payroll and donations.
Ability to work independently while contributing to the team environment is essential.
Superior organizational skills are required.
In-depth knowledge of payroll-related legislation and reporting requirements and other compliance matters.
Demonstrated ability to take ownership of issues and resolve them effectively.
Ability to manage high-level confidential information, sensitively and professionally at all times.
Strong communication skills, verbal and written.
Ability to work under pressure, meet tight deadlines, and balance multiple deliverables.
Ability to partner with various cross-functional groups and management levels.
Ability to manage multiple demands, occasionally on short notice.
Be able to carry out the physical demands of the job.
Post-Secondary education 3 years advanced diploma or degree in a relevant field of study; Bachelor of Business Administration with emphasis on accounting or an equivalent combination of education, professional payroll and bookkeeping training and experience.
Possess three (3) or more years of post-designation work experience in a payroll and bookkeeping, business administration capacity.
Access to a Reliable Vehicle and a Valid G Driver’s License.

Nice To Haves

Certified Member of the National Payroll Association considered an asset.
Experience in the Non-Profit Sector considered and asset.

Responsibilities

Code, total, post, verify and reconcile all operational transactions such as accounts payable/receivable, cheques, invoices, cheque requisitions, and bank statements.
Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records.
Make regular bank trips to ensure prompt deposits of income, bill payments or other banking transactions.
Keep orderly, up-to-date files and records.
Train any new staff required to perform any financial duties such as household accounting and cash activities.
Establish and maintain an open, respectful, supportive relationship with all staff and volunteers to ensure optimal financial responsibility and accountability.
Calculate and prepare all payroll and stipend cheques on a biweekly basis, in a timely fashion.
Ensure accurate and precise processing of payroll.
Guide staff through timesheets and payroll schedules.
Maintain up to date knowledge of payroll, tax Legislation, Acts.
Maintain records of employee attendance, vacation, sick leave, and overtime to calculate pay and benefit entitlements.
Prepare and execute RRSP matching transfers bi-weekly.
In collaboration with the Human Resources department prepare all records of employment (ROE).
Complete and submit T4 summaries, tax remittance forms, and other government documents related to payroll and compensation.
Provide general administrative support for the Human Resources department.
Follow-up and update employee information as required.
Assist in the preparation of statistical reports, statements and summaries related to pay and benefits accounts as needed such as but not limited to; tracking of payroll hours for pay raises, vacation and anniversary increases, tracking/reporting on hours for insurance purposes.
Occasional HR file audits for regulatory purposes.
Ensure well-being and safety of staff and people supported by being knowledgeable of the ensuring adherence to related CCO Policies and Procedures, legislation and Acts including but not limited to; Occupational Health & Safety Act and MCSS requirements, PIPPEDA, provides Manager of Finance & Manager of Human Resources with recommendations concerning repairs, maintenance, renovations or improvements of work locations related to safety concerns as required.
Work in compliance with the provisions of the Act and the regulations.
Implement safe practices at all times and use or wear any necessary protective equipment.
Report all unsafe conditions, hazards or practices, accidents and incidents or contraventions of the Act or the regulations.
Not remove or make ineffective any protective device required by the regulation or by the Employer.
Not use or operate any equipment, machine, devise or thing or work in a manner that may endanger themselves or any other worker.
Not engage in any prank, contest, feat of strength, unnecessary running or rough and boisterous conduct.
Complete all training and policy reviews required.