Accounting and Operations Coordinator

The Utility Reform Network • Oakland, CA

1d • $80,000 - $90,000 • Hybrid

About The Position

The Accounting and Operations Coordinator provides administrative and operational support to the Finance Department while coordinating organizational processes that support efficient business operations. This position assists with accounts payable, accounts receivable, financial recordkeeping, vendor management, office operations, and cross-departmental administrative projects to ensure the effective functioning of the organization.

Requirements

• Bachelor’s Degree in Accounting, Business Administration, Finance, or a related field.
• Minimum of three (3) years of accounting, bookkeeping, finance, or related administrative experience.
• Experience processing accounts payable and accounts receivable transactions.
• Strong attention to detail with a high level of accuracy in data entry and financial recordkeeping.
• Ability to prioritize competing deadlines and manage multiple responsibilities in a fast-paced work environment.
• Strong organizational and problem-solving skills.
• Excellent verbal and written communication skills, including the ability to professionally handle sensitive conversations with members, donors, vendors, and stakeholders.
• Demonstrated ability to work independently with limited supervision while following established procedures and direction.
• Proficiency with Microsoft Office 365, including Excel, Outlook, and Word.
• Reliable transportation for occasional local business needs.

Nice To Haves

• Experience working in a nonprofit organization.
• Experience with QuickBooks Desktop and Online.
• Experience with Salesforce or similar CRM/database systems.
• Bilingual proficiency (Spanish preferred).
• Experience supporting audits, month-end close processes, or financial reporting.
• Familiarity with donor processing, fundraising administration, or membership organizations.

Responsibilities

• Process accounts payable and accounts receivable transactions, ensuring accuracy and timely completion.
• Prepare and maintain financial records, deposits, supporting documentation, and data entry in accounting and donor management systems.
• Assist with month-end close activities, financial reporting, reconciliations, journal entries and audit preparation, agency budget and individualized departmental budgets and reporting.
• Process incoming donations and maintain related records and acknowledgments.
• Provide administrative support to the Finance and Administration Department, including records management, filing, and special projects.
• Coordinate vendor relationships and assist with facility and office operations.
• Assist with preparation of Board materials, donor correspondence, and other organizational communications.
• Collaborate with staff across departments to support organizational operations and priorities.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level