Accounting and Operations Associate

VetPowered•San Diego, CA

1d•$74,000 - $83,000•Onsite

About The Position

VetPowered is seeking an experienced Accounting & Operations Associate to support the company’s accounting, purchasing, operational, government-contract, and quality-system activities. The primary responsibility of this position is to maintain accurate, complete, and timely accounting records while providing hands-on support to the company’s day-to-day operations. This position will work closely with Accounting, Operations, Purchasing, Manufacturing, Quality, and Management to ensure financial transactions, purchase orders, supplier records, job costs, and supporting documentation are accurate and properly maintained. The position is well suited for an accounting professional who enjoys working in a manufacturing environment and wants exposure to the intersection of accounting, manufacturing operations, aerospace quality requirements, and government contracting. Because this position supports multiple areas of the business, the successful candidate must be highly organized, detail-oriented, dependable, and comfortable managing competing priorities in a fast-paced environment.

Requirements

3–5 years of relevant professional experience in accounting, finance, purchasing, operations, or a related business function.
Demonstrated experience processing and maintaining accounting transactions.
Working knowledge of fundamental accounting principles.
Strong Microsoft Excel skills and the ability to organize, analyze, and reconcile financial data.
Experience using accounting software (preferably QBO), ERP, MRP, or other business-management systems.
Strong attention to detail and a demonstrated commitment to accuracy.
Strong organizational and time-management skills.
Ability to manage multiple priorities and meet deadlines.
Strong written and verbal communication skills.
Ability to research discrepancies, identify root causes, and follow issues through resolution.
Ability to maintain confidentiality of sensitive financial and business information.
High school diploma or equivalent.

Nice To Haves

Associate or bachelor's degree in Accounting, Finance, Business Administration, Operations, or a related field.
Experience in aerospace, defense, machining, manufacturing, or another highly regulated industry.
Manufacturing accounting experience, including WIP, inventory, job costing, or production-related accounting.
Experience with ERP/MRP systems used in a manufacturing environment.
Experience with government contracts or U.S. Government customers.
Familiarity with AS9100D or ISO 9001 Quality Management Systems.
Experience with supplier management and outside processing.
Familiarity with purchase-order flow-downs and DPAS requirements.
Experience supporting customer, internal, or third-party audits.
Experience working with controlled, proprietary, export-controlled, or customer-sensitive information.

Responsibilities

Process and maintain accurate accounting transactions, including accounts payable, accounts receivable, expenses, purchasing transactions, and general ledger activity.
Review vendor invoices against purchase orders, receiving records, quotes, and other supporting documentation.
Identify, investigate, and resolve discrepancies between purchase orders, invoices, receipts, and accounting records.
Assist with monthly, quarterly, and year-end financial close activities.
Perform account reconciliations and research discrepancies.
Assist with maintaining accurate work-in-process (WIP), inventory, and job-costing records.
Assist with customer invoicing and accounts receivable follow-up.
Review employee expense reports and company credit-card transactions for accuracy and appropriate supporting documentation.
Maintain accurate vendor and customer records.
Assist with preparation of financial reports, schedules, reconciliations, and management reports.
Maintain organized and audit-ready accounting documentation.
Assist with identifying and correcting accounting errors and data-entry discrepancies.
Maintain confidentiality of financial, employee, customer, and company information.
Prepare, issue, and maintain purchase orders in accordance with company procedures.
Coordinate with suppliers regarding quotations, purchase orders, delivery dates, invoices, and required documentation.
Monitor open purchase orders and supplier commitments.
Follow up with suppliers regarding overdue materials, outside processing, special processes, and other purchased services.
Assist in resolving supplier pricing, quantity, delivery, and documentation discrepancies.
Maintain accurate purchasing and supplier records.
Coordinate with Manufacturing and Operations regarding material and outside-processing requirements.
Assist with tracking supplier-related costs and commitments associated with customer jobs.
Provide accounting and administrative support to manufacturing and operations personnel.
Assist with tracking material purchases, outside processing, subcontracted services, and other job-related costs.
Assist with maintaining accurate job, work-order, and production-related records.
Review operational documentation for completeness and consistency with accounting and purchasing records.
Support receiving, shipping, and inventory documentation as needed.
Assist with tracking operational deadlines and outstanding administrative requirements.
Maintain accurate information within the company's ERP, accounting, and business-management systems.
Work cross-functionally to resolve discrepancies between accounting, purchasing, inventory, production, and receiving records.
Assist management with operational reporting and data collection.
Assist with maintaining records associated with U.S. Government and prime-contractor purchase orders.
Review purchase orders and supporting documentation for applicable contractual requirements and flow-downs.
Assist with tracking government contract-related documentation and customer requirements.
Maintain accurate and traceable records supporting government and aerospace customer transactions.
Assist with documentation associated with DPAS-rated orders when applicable.
Support internal recordkeeping related to government contracting and customer-specific requirements.
Escalate potential contractual, purchasing, or compliance issues to management.
Maintain and organize records supporting the company's AS9100D Quality Management System.
Ensure assigned quality records are complete, accurate, legible, properly controlled, and readily retrievable.
Support document and record retention requirements.
Assist with maintaining objective evidence related to purchasing, supplier controls, production, inspection, and other applicable processes.
Maintain purchasing and supplier documentation required to demonstrate conformity with applicable quality requirements.
Support preparation for internal, customer, and third-party audits by locating and organizing required records.
Assist Quality and Operations personnel with maintaining records associated with corrective actions, supplier performance, purchasing, and other quality-system activities.
Follow established procedures for document control, record retention, and data integrity.
Provide administrative support for Human Resources functions, including employee records and related documentation.
Assist with management of the Company’s vehicle fleet, including recordkeeping, vehicle registrations, insurance renewals, and vehicle issuance/return documentation.
Assist with administration of the Company’s commercial insurance and workers’ compensation policies, including recordkeeping, renewal preparation, and providing documentation and information for insurance audits.
Serve as a backup to the Service Dispatcher as needed, including communicating with customers, scheduling service jobs, maintaining related records, and assisting with invoicing.
Perform other duties and responsibilities as assigned in support of departmental and Company goals.