Accounting and Executive Coordinator
About The Position
Green Hills Communications is seeking a highly organized, detail-oriented professional to serve as our Executive Administrative & Accounting Coordinator. This role provides essential support to our Chief Financial Officer and General Manager while assisting with accounts payable, employee benefits administration, payroll backup functions, board meeting coordination, and executive office operations. This position is ideal for someone who enjoys variety in their day, thrives in a professional office environment, and takes pride in delivering exceptional administrative and financial support.
Requirements
- Minimum 3 years of experience in administrative, accounting, executive assistant, human resources support, or related office administration roles
- Experience processing accounts payable
- Strong organizational and time management skills
- Exceptional attention to detail and accuracy
- Ability to handle confidential information with discretion
- Strong written and verbal communication skills
- Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams
Nice To Haves
- Bachelor or Associate degree in Accounting, Business Administration, Human Resources, or a related field
- Experience with payroll systems, accounting software, or HRIS platforms
- Experience supporting executives, boards, or senior leadership teams
Responsibilities
- Process vendor invoices accurately and timely
- Verify invoice coding, approvals, and supporting documentation
- Prepare weekly and monthly accounts payable payments
- Reconcile vendor statements and resolve discrepancies
- Maintain vendor records, W-9 documentation, and financial files
- Assist with month-end and year-end accounting activities
- Process employee expense reimbursements
- Support annual audits and financial reporting activities
- Assist with administration of employee benefits programs
- Coordinate employee benefit enrollments, changes, and terminations
- Maintain benefits and personnel records
- Serve as payroll backup during team member absences
- Coordinate open enrollment communications and activities
- Assist with leave of absence, workers' compensation, and related processes
- Support employee onboarding and orientation activities
- Manage the General Manager's calendar and meeting schedule
- Coordinate board meeting logistics and materials
- Prepare and distribute board packets
- Attend board meetings and record official meeting minutes
- Coordinate travel arrangements and executive itineraries
- Draft correspondence and assist with executive office communications
- Serve as a professional point of contact for leadership inquiries
Benefits
- Competitive pay
- Health, dental, and vision insurance
- Life insurance
- Retirement plan
- Paid time off and holidays
- Professional development opportunities
- Friendly, team-oriented work environment
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
