Accounting and Finance Specialist

Murray Osorio PLLC•Fairfax, Virginia, Fairfax, VA, US, VA

1d•$30 - $35•Hybrid

About The Position

Murray Osorio PLLC is seeking a highly organized, detail-oriented, and analytical Accounting and Finance Specialist to support the firm’s financial operations. Primary responsibilities include accounts payable, expense management, and the financial and operational integration of firms joining Murray Osorio. The position also supports cash flow monitoring, month-end financial review, accounts receivable activities, and financial reporting. The specialist works closely with the Finance Director, bookkeeper, and internal teams to coordinate financial activities, reconcile records, resolve discrepancies, and support accurate reporting and efficient accounting processes. The role requires strong analytical skills, exceptional attention to detail, the ability to manage competing deadlines, and a proactive approach to identifying and resolving financial discrepancies. This is a full-time, hybrid position based in Fairfax, Virginia, with regular in-office collaboration and communication with the Finance Director and other internal stakeholders.

Requirements

Bachelor's degree in Accounting, Finance, or a related field, or equivalent professional experience.
3–5 years of experience in accounting, accounts payable, financial operations, or a related field.
Strong understanding of accounting principles, reconciliations, and financial statement review.
Experience with accounts payable, expense administration, vendor payments, and cash flow monitoring.
Proficiency in Microsoft Excel and accounting or financial management systems.
Strong analytical skills and exceptional attention to detail.
Excellent organizational, written, and verbal communication skills.
Ability to review financial information, identify discrepancies, and coordinate appropriate resolutions.
Ability to manage multiple priorities and meet established deadlines in a fast-paced environment.
Strong interpersonal skills and ability to collaborate effectively with internal departments and external stakeholders.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial information.
Ability to work independently while communicating effectively with the Finance Director and other team members.
Demonstrated ability to maintain accurate financial records and follow established accounting procedures.
Ability to adapt to evolving processes and support the financial operations of a growing organization.

Nice To Haves

Experience working in a law firm or professional services environment.
Experience supporting new firm transitions, acquisitions, financial integration, or financial data migration.
Familiarity with client trust accounting and related reconciliation procedures.
Experience using QuickBooks, Salesforce, Ramp, or similar financial management systems.
Experience with cash flow forecasting, month-end close, and financial reporting.
Experience coordinating financial processes across multiple departments or business locations.
Familiarity with financial controls, expense management procedures, and accounting process improvements.

Responsibilities

Manage accounts payable, including invoice review, coding, approvals, vendor payments, payment schedules, vendor records, and supporting documentation.
Reconcile vendor balances, resolve payment discrepancies, monitor outstanding invoices, and ensure payments follow firm policies, approval procedures, and financial controls.
Manage corporate card transactions, employee reimbursements, and expense reporting; verify classifications and documentation, maintain expense records, and coordinate corrections.
Monitor spending, identify irregularities and opportunities for cost savings or improved controls, and recommend expense-management improvements to the Finance Director.
Coordinate financial and operational activities for integrating new firms, including transitioning and reconciling financial records, client accounts, and related information.
Validate transitioning client and matter information, including balances, receivables, and payment histories; coordinate migration and setup of client financial data, contracts, and billing records.
Support reconciliation and transfer of client trust balances, track integration progress and action items, implement established procedures for newly integrated firms, and escalate significant concerns to the Finance Director.
Prepare short-term cash flow forecasts covering anticipated collections, payroll, vendor payments, and other financial obligations; monitor balances, commitments, inflows, outflows, and variances.
Communicate anticipated cash flow shortfalls or unusual financial activity to the Finance Director and maintain supporting cash flow schedules and documentation.
Review bookkeeper-prepared financial statements, general ledger activity, and supporting schedules; identify errors or incomplete information and coordinate corrections, reconciliations, and month-end close follow-up.
Support invoicing, collections, payment reconciliation, accounts receivable reporting, and monitoring outstanding receivables and client payment discrepancies.
Prepare and maintain financial reports, schedules, records, and supporting documentation; review information for trends, discrepancies, and improvement opportunities.
Research accounting and financial operations practices, recommend process improvements, and assist with implementing approved procedures, controls, and reporting processes.
Coordinate with internal departments to ensure financial information is accurate, complete, and submitted on time; support additional finance and accounting projects as assigned.
Maintain organized accounting records, ensure transactions have appropriate documentation and approvals, follow financial controls and procedures, and handle sensitive information confidentially.
Identify and escalate potential financial discrepancies, compliance concerns, or irregularities to the Finance Director.