Accounting and Contracts Coordinator

Ounce IT LLC•Natick, MA

13d•$85,000 - $95,000•Onsite

About The Position

OunceIT is seeking an experienced, talented and motivated Accounting and Contracts Coordinator to join our growing team supporting non-profits, mission-based organizations, and independent schools in Massachusetts. The successful candidate will play a key role in maintaining our financial operation including AP/AR/Payroll and client licensing/contracts/agreements. OunceIT is rapidly expanding and we need people to join our amazing team of IT and Operation experts. Our offices are based in Natick, MA and we are expanding our reach across the metro Boston and surrounding areas. Position Summary The Accounting and Contracts Coordinator will oversee financial operations related to accounts payable, accounts receivable, and vendor payments, ensuring accuracy and timeliness. In addition, this role will support agreement management, including managing the creation and distribution of client agreements and proposals, generation of quotes for resold service renewals, and coordinating deposits and billing for projects that result from signed agreements. The Accounting and Contracts Coordinator will serve as a bridge between finance, sales, and procurement, playing a key role in maintaining operational efficiency and financial integrity. In addition they will assist with basic office management duties and activities.

Requirements

Bachelor’s degree in Accounting/Finance or related discipline and/or experience is preferred
Strong time management, organization, and administrative skills, with the ability to manage competing priorities
Talent and experience with the maintenance and management of financial and/or contract systems.
Strong customer service skills, with both in-person and remote situations
Ability to balance working autonomously while also working as a member of a larger team
Access to a car is a necessity.

Nice To Haves

Experience with Google Workspace and Sheets, Slack, Quickbooks, Bill.com & Harvest platforms is preferred

Responsibilities

Maintains and executes on all activities related to accounts receivables, accounts payable, and general bookkeeping, and assists with payroll preparation and reporting duties. Payroll is an automated process overseen by an HR adminstrator.
Provides backup coverage to the HR manager for bi-weekly payroll, reimbursable expenses, and bonuses.
Provides general account reconciliation duties; records general journal entries; tracks and manages cash flow.
Prepares and files annual 1099-NECs, 1099 Misc. forms. Manages login.gov filings, maintenance, and related documentation.
Provides required documentation to CPA in order to prepare business income and sales tax and founder tax returns.
Assists with preparation, set up and reporting of client proposals in OunceIT systems In partnership with sales; drafts templated agreements and proposals for new and existing clients and is responsible for updating changes to agreements in CRM, Quickbooks, and other OunceIT systems.
Assists with Procurement and Value-Added Resale Support Activities Assists with managing the renewal cycles for client services resold by OunceIT, generating quotations for renewals in advance for Procurement Manager’s review and distribution to the teams.
As a member of OunceIT’s Operations Team, assists with maintenance of company office space. Maintains inventory of office supplies for in-office employee use, including day-use technology equipment, kitchen and office supplies, snacks in the kitchen, etc.