Proposals and Contracts Coordinator

CEDA • Calgary, AB

4d • Hybrid

About The Position

CEDA is looking for a Proposals and Contracts Coordinator to support our operations teams through proposal development and ongoing contract administration. Based in Edmonton or Calgary, AB, this role is a great opportunity for someone who enjoys working across multiple teams, managing competing priorities, and playing a key role in bringing proposals and contracts together. If you have an eye for detail, excel at staying organized, and take initiative – this role is for you! Apply now and be part of an established organization recognized as one of Canada’s Best Managed Companies!

Requirements

• 5+ years of related work experience, including a direct role coordinating within a proposals team or handling proposals in support of an established operations team
• 2+ years of experience in contract administration
• Proficient in Microsoft Office, including: Excel: Basic administration within existing templates and formula writing where applicable
• Proficient in Microsoft Office, including: Word: Formatting tables, paragraphs, headers/footers, tables of contents, and maintaining branded document templates
• You’re a strong communicator and collaborator, able to work across multiple service lines, gather information, ask the right questions, and build positive relationships with internal teams and clients
• You’re proactive and resourceful, able to work independently, solve problems, and take ownership of your work
• You thrive in a fast-paced environment, can prioritize competing demands, adapt to changing priorities, and meet tight deadlines
• You understand the importance of confidentiality and integrity and take pride in handling sensitive information with care
• You’re detail-oriented and organized, with the ability to manage multiple proposals, contracts, and priorities

Nice To Haves

• Experience working with multiple operational teams or service lines is an asset

Responsibilities

• Own existing customer contracts as the go-to person, working with clients to administer change requests, communicate contractual entitlements, and facilitate the approval process
• Provide guidance on contract language, review amendments, and help operations teams navigate contractual and change management requirements
• Keep contract changes on track by maintaining accurate records and ensuring operational requirements are reflected in existing contracts
• When an RFP comes in, help bring it all together by reviewing requirements, coordinating deliverables, and working with service lines and internal stakeholders to gather the information needed for a strong proposal
• Take the lead on internal RFP meetings, keeping everyone aligned on proposal content, timelines, and deliverables while ensuring submissions are complete and accurate
• Work closely with operations to review estimates and coordinate, prepare, and submit service line quotes for RFPs and ad hoc requests
• Support client-facing activities when needed, including responding to clarifications and ensuring contract and proposal expectations are communicated clearly
• Balance competing priorities and tight deadlines while maintaining the confidentiality and integrity of sensitive contract and proposal information

Benefits

• Competitive wages
• excellent benefits
• matching pension contributions starting on your first day
• Skill development and opportunity for growth
• Variety: changing work scopes from one day to the next – there is always a new challenge

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed