Coordinator, Proposals

Witt O'Brien's • Houston, TX

5d • Onsite

About The Position

Ambipar is a growing emergency management and disaster recovery consulting firm seeking a highly capable, reliable, and detail-oriented Proposal Coordinator to support the Witt O’Brien’s Proposal Team. This role works collaboratively with members of the Proposal Team, Capture and Business Development, Marketing, and the Government Solutions Sector Practices. The work directly impacts the company’s ability to develop and submit competitive business proposals. The ideal candidate is focused, organized, has a keen eye for detail, is self-motivated, action-oriented, and can manage multiple, coinciding tasks and meet short-turn deadlines. This candidate will need to prioritize assigned activities and work collaboratively with minimal supervision.

Requirements

• Previous experience working in a high-paced deadline driven environment.
• Bachelor's Degree in English, Communications, Marketing, Journalism, Business, Public Administration, Political Science, or related field(s), and/or equivalent experience in project coordination, business development, or within the public sector (government) market.
• Highly organized, detail oriented, and experienced in organizing, managing, and sharing information.
• Ability to demonstrate excellent written and verbal communication skills.
• Proficient in Microsoft Office 365 Suite, including Word, Excel, PowerPoint, and Outlook.
• Must have knowledge of AI and AI tools
• Able to multi-task, manage priorities, and meet deadlines.
• Ability to manage competing priorities under tight deadlines.
• Able to work independently or as a member of a team, as well as know when to seek support.
• Exhibits initiative, positive attitude, and motivation.
• Ability to occasionally work outside of standard business hours.

Nice To Haves

• Previous proposal or grant writing experience a plus.
• Knowledge within the Public Sector sales and contracting marketplace, preferably in procurement, business development, or marketing (for Federal, State, Local Governments).
• Proficient in additional Microsoft Office applications, including SharePoint, OneNote, Teams, and Dynamics CRM.
• Familiarity with Adobe Acrobat Professional

Responsibilities

• Support proposal lead and other sector personnel in the completion and delivery of proposals for federal, state, and local clients.
• Setup proposal workspaces and ensure proposal tracking information stays up to date in CRM.
• Read through RFP documents and identify areas where clarification may be needed from the client.
• Complete, compile, and finalize required forms, coordinating with corporate resources for signature and notarization.
• Coordinate with internal team members to format, update, and tailor resumes and project profiles for outgoing bids.
• Coordinate with subcontractors on the completion of data calls, forms, and other required information, as determined by the proposal lead.
• Participate in proposal review sessions and provide feedback on the effectiveness of proposal text and graphics.
• Schedule, facilitate, and take notes for proposal-related meetings as required.
• Identify, coordinate and schedule printing and/or courier services for hard copy submissions to ensure production is completed and proposals are delivered on-time.
• Additional ad hoc support as required.

Benefits

• Commensurate with experience

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level