Accounting and Benefits Coordinator

Buffalo Solar•Village of Depew, NY

2d•$27 - $29•Hybrid

About The Position

Buffalo Solar is a leading commercial solar and energy solutions company serving businesses throughout the Northeast. We are seeking a detail-oriented Accounting & Benefits Coordinator to support accounts payable, payroll administration, employee benefits, and financial operations. The Accounting & Benefits Coordinator is responsible for managing accounts payable, processing vendor payments, supporting payroll administration, coordinating employee benefits, and maintaining accurate financial records. This role works closely with company leadership, employees, vendors, and the outsourced accounting team to ensure timely payments and organized financial documentation.

Requirements

2+ years of experience in accounts payable, bookkeeping, payroll, benefits administration, or accounting support.
Experience with QuickBooks Online preferred.
Strong proficiency in Microsoft Excel and Microsoft Office.
Excellent organizational and communication skills.
High attention to detail and ability to maintain confidentiality.

Nice To Haves

Experience administering employee benefits.
Experience working with outsourced accounting teams.
Experience in construction, renewable energy, or project-based industries.

Responsibilities

Review and process vendor invoices.
Prepare and execute weekly vendor payments.
Maintain accounts payable records and vendor files.
Collect and organize receipts, credit card documentation, and supporting financial records.
Monitor vendor statements and resolve billing discrepancies.
Maintain W-9s, insurance certificates, and vendor compliance documentation.
Assist management with financial reporting and information requests.
Coordinate with the outsourced accounting team, who perform reconciliations and financial statement preparation.
Prepare payroll information and maintain employee payroll records.
Coordinate employee benefit enrollments, changes, and terminations.
Serve as the primary contact for employee benefit questions.
Reconcile monthly benefit invoices.
Coordinate annual open enrollment activities.
Maintain employee files and onboarding documentation.
Track PTO and employee records.
Assist with onboarding and offboarding activities.
Maintain training and compliance records.
Support company administrative and finance-related communications.