Accounting Administrator (Administrator III) - Denver

State of Colorado•Denver, CO

3d•Hybrid

About The Position

This position is only open to Colorado state residents. New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year. CDOT employees make a difference by providing freedom, connection, and experience to the traveling public, while also keeping them safe. The State of Colorado offers competitive medical, dental and vision insurance, life and disability insurance, and flexible spending and health savings accounts. Visit the State of Colorado benefits for details, current premium rates and a summary video about benefits. The state also offers PERA retirement, great optional PERA plans such as 401K, a generous paid time off package of annual, sick, holiday and other leave, strong career growth, tuition reimbursement and professional development. Perks include Colorado Employee Assistance Program (CSEAP) counseling, wellness, credit union membership and employee discount program. Visit CDOT Benefits for details. Some positions may qualify for Public Service Loan Forgiveness. CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive. The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months. Transportation agencies are currently in the midst of a once in a century opportunity to bring about transformational technological change to our aging transportation system and revolutionize it for the twenty-first century. CDOT is committed to preparing and enabling that change as it promotes the safety and efficiency of our roadways. Created in 2019, the Office of Innovative Mobility at CDOT focuses on increasing multimodal transportation options to help decrease congestion, emissions and improve safety on our roadways. The Office focuses in four key transportation areas: electrification, mobility services, mobility technology and transit and rail. Each key area provides policy and strategic guidance throughout the CDOT and the State of Colorado to improve the safety and efficiency of our roadways by leveraging both traditional and new and emerging technologies. The Finance and Administration team, which reports to the Office of Innovative Mobility (OIM) at CDOT, is responsible for consolidating administrative and support tasks office-wide to ensure compliance with federal, state, and department regulations, provide a resource to program staff on administrative and financial matters, and liaise with personnel in the Division of Accounting and Finance regarding OIM specific administrative and financial matters. This includes projects associated with the Division of Transit and Rail (DTR) and the Clean Transit Enterprise (CTE). As the Accounting Administrator, classified as Administrator III, you will provide accounting expertise by ensuring financial transactions are processed in an accurate and timely manner with the proper authorization and coding within legal parameters. You will also ensure ongoing compliance with all relevant federal and state legislation, policies, procedures and contractual terms affecting the assigned areas of responsibility.

Requirements

At least 6 years of experience with a primary focus on accounting, business analysis, budget analysis and implementation, or finance.
A combination of relevant education and experience equal to at least 6 years.
Education from an accredited college or university with coursework in accounting, business administration, finance, or another field of study related to the duties of this position will be considered.
Experience with a primary focus on accounting, business analysis, budget analysis and implementation, or finance will be considered.
The required experience must be substantiated within the work experience section of your application.
College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application.
Transcripts must show the name of the school, completed credit hours, and (if applicable) that a degree was conferred.
Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service.
The credential evaluation report must be an official report.
Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.
Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks.

Nice To Haves

Demonstrated success with the duties listed in the Description of the Job section
Years of State service experience related to the duties of this position
Highest work/personal ethics and integrity
Knowledge of and experience complying with State Fiscal Rules, procurement rules, contracting rules, Generally Accepted Accounting Principles (GAAP), and internal controls
Experience working with a variety of systems, such as SAP, COTRAMS, Brainware, OnBase AP, and other similar systems
Experience with fiscal year-end and audit processes
Experience validating funding sources and reviewing contract terms to evaluate financial transactions
Experience providing financial advice to internal customers to ensure fiscal compliance
Experience investigating discrepancies and providing resolution
Ability to work under tight deadlines and be adaptable to changing assignments
Ability to take initiative to solve problems in an innovative manner
Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments
Effective interpersonal and relationship-building skills
Strong time and project management skills, including prioritization and multi-tasking ability
Excellent reasoning, investigative, analytical, and problem-solving ability
Excellent facilitation, presentation, and communication skills, both written and oral
Strong attention to technical detail and accuracy
Fluency in Microsoft Office Suite (Word, Excel, PowerPoint), Gmail and Google Applications, SAP, and the ability to quickly learn other software systems.

Responsibilities

Provide accounting expertise in the invoice approval process for all OIM grant projects, including those for DTR and CTE programs
Provide fiscal services to OIM, DTR and CTE by ensuring invoices are processed in an accurate and timely manner with the proper Federal and State authorization
Determine breakdown of reimbursement request amounts and validate calculated amounts
Apply funding strings to charge against and apply correct financial coding
Document transactions, including number of claimed categories and dollar amounts
Assist with fiscal year-end procedures and internal and external audit requests
Assist with high-level and complex payment issues; investigate discrepancies and troubleshoot errors
Utilize a variety of systems including Brainware, OnBase AP, SAP, and COTRAMS
Analyze purchase order information and review grant agreements, applying understanding of procurement rules and statutory violations
Help implement policies, procedures, and internal controls for processing financial transactions such as payables, receivables, purchasing, journal entries, and budget adjustments
Review employee reimbursements across DTR, CTE and OIM for accuracy and determine if applicable fiscal rules have been followed
Other job duties as assigned