Accounting & Administrative Specialist – Benefits & Compliance

MRA Recruiting Services•DeForest, WI

3d•Onsite

About The Position

We are seeking a highly motivated Accounting & Administrative Specialist to join a small office in DeForest, WI. This position plays a critical role in supporting union members, contractors, and internal operations. This hands-on role combines accounting, administrative support, and member services in a fast-paced environment. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining strong communication and adaptability. The role offers a clear long-term growth path toward Office Manager responsibilities as part of a planned succession.

Requirements

High school diploma required
3+ years of administrative, accounting, or office support experience
Strong QuickBooks and bookkeeping experience
Proficiency in Microsoft Office Suite (especially Excel) and comfort learning new systems (CRM or membership databases preferred)
Strong written and verbal communication skills
Ability to multitask, prioritize, and meet deadlines in a fast-paced environment

Nice To Haves

Additional education in accounting or business preferred
Experience in construction, union, or labor environments strongly preferred

Responsibilities

Manage accounts payable/receivable, bank transactions, and related activity using QuickBooks
Assist with payroll-related processes, including tax filings and wage rate calculations based on collective bargaining agreements
Maintain and update member records in a union tracking system
Support daily communication with union members, families, and contractors via phone and email
Track political spending and assist with campaign finance reporting (State Ethics Commission)
Assist with affiliated fund contributions, scholarships, and charitable foundation payments
Provide general office support, including vendor coordination, filing, and administrative organization