Accounting & Administrative Coordinator

HEICO Corporation • Tempe, AZ

12h • Onsite

About The Position

Harter Aerospace is seeking a highly organized, customer-focused Accounting & Administrative Assistant to support our accounting and management teams. This role serves as a key point of contact for customers, vendors, and employees while ensuring smooth day-to-day office operations. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced environment where exceptional service and accuracy are essential.

Requirements

• High school diploma or equivalent required; associate degree in Business, Accounting, or a related field preferred.
• 2+ years of administrative, office support, customer service, or accounting support experience preferred.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite, including Excel, Outlook, Word, and PowerPoint.
• Excellent organizational skills with the ability to prioritize multiple tasks and meet deadlines.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Demonstrated problem-solving, critical thinking, and decision-making abilities.
• Professional demeanor with strong customer service skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Must be able to read, write, and communicate effectively in English.

Nice To Haves

• Experience with ERP systems, preferably Quantum ERP.
• Experience in aerospace, manufacturing, repair station, or industrial environments.
• Familiarity with invoicing, shipping documentation, and document control processes.

Responsibilities

• Answer incoming calls and emails in a professional, courteous, and timely manner.
• Welcome customers, vendors, and visitors while creating a positive and professional experience.
• Support the management team with administrative tasks, scheduling, and special projects.
• Assist with employee onboarding activities and new hire documentation.
• Coordinate company meetings, events, and employee engagement activities.
• Maintain conference rooms, kitchen areas, and common spaces to ensure a professional workplace environment.
• Reconcile work packages and prepare shipping documents, invoices, and supporting records.
• Scan, organize, and maintain customer invoices, work packages, and related documentation.
• Assist with data entry, reporting, recordkeeping, and document management.
• Support accounting processes by maintaining accurate files and records.
• Manage incoming and outgoing mail, including overnight shipments and courier services.
• Monitor and maintain office supply inventory and place orders as needed.
• Coordinate copier and office equipment maintenance and ensure supplies are stocked.
• Maintain company phone directories and contact lists.
• Track, reconcile, and reorder promotional materials and branded merchandise.
• Run occasional business-related errands as required.
• Perform additional administrative duties and special projects as assigned.

Benefits

• Harter Aerospace is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic under applicable law.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree