Accounting & Admin Support

Wingman Group PTY

5d•Remote

About The Position

This document outlines the key responsibilities of the Admin / Accounts role and the processes that need to be managed on an ongoing basis. The role involves general office administration, recruitment support, company vehicle management, and accounts and payroll processing. The position is a full-time, permanent, remote role based in the Philippines, requiring 40-40 hours per week.

Requirements

Computer: RAM: 8GB
HDD/SDD: 512 GB
CPU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)
Operating System: Windows 11 Home or Pro
Power Backup: Power station, Powerbank, UPS, and etc.
Extra Display: Secondary/External Monitor
Audio & Video: Noise-Cancelling Headset + Web Cam
Internet Speed: 40-50 Mbps minimum bandwidth speed for both Download and Uploads.
BiR as you are a contractor (Required to submit any contributions required by the government.)
NBI or Police Clearance
Any Government-issued ID

Nice To Haves

If you think you have the skills and experience we are looking for but are short on technical requirements, don’t hesitate to reach out to us to discuss the matter.

Responsibilities

Monitor and respond to the Info inbox daily, distributing emails to appropriate personnel and actioning admin queries.
Monitor and respond to website enquiries, checking the Junk Mail folder regularly.
Manage Telstra accounts.
Organise team breakfasts, company events and other staff functions as required.
Organise staff training as required.
Complete general printing and laminating for the office and site teams.
Arrange large-format plan printing when required.
Provide general IT assistance to employees where possible.
Prepare, type, save, site documentation as required, including: Test & Tag Registers, RCD Tests, Electrical Warning Signs, Carbon Electrical Installation Test Reports.
Order employee uniforms when onboarding and send tasks for distribution.
Organise toolbox talks monthly, on the first Friday of every month at 6:30 am.
Send a WhatsApp message to the team approximately one week prior advising them of the upcoming toolbox talk.
Prepare the Toolbox Talk Agenda, checking with the office team for additional items.
Create and post SEEK advertisements as required and advised by Aaron.
Check applications daily and filter suitable applicants for review.
Set up interviews or pass onto AC/JK for actioning.
Ensure the company vehicle is clean prior to handover.
Inspect the company vehicle and record any pre-existing damage.
Have the employee sign the Vehicle Usage Agreement.
Complete any required Fuel Card, Powerpass or Cellopark setup.
Add all receipts and invoices into Xero from emails (checking both accounts + info).
Reconcile expenses in Xero.
Monitor and action emails received through the Accounts inbox.
Enter infringement notices into Xero and arrange payment.
Follow up site guys for any receipts needed for reconciling in Xero.
Process payroll every Monday.

Benefits

20 Paid Time Off
Referral Bonus - 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract)
Annual Trip - connect with the broader Wingman community in person
Dedicated Support Contact (CSM) - someone to help you succeed and stay connected
Access to a Network = collaborate with follow contractors and onshore specialists
Opportunities to Upskill - optional sessions, peer learning, and developmental pathways
More Work, More Opportunity - potential for additional contracts, Statements of Work, or expanded workloads
High-Impact Projects - work alongside top-tier Australian partners on meaningful assignments
Flexibility First - deliver your work in your way, with full autonomy on how you achieve outcomes
Advisory Support - HR, Tax, and setup guidance available to make contracting seamless
100% Work-From-Home Contracts - all engagements designed for remote delivery