Accountant

Housing Up • Washington, DC

8d • $70,000 - $80,000 • Hybrid

About The Position

Under the supervision of the Chief Operating Officer (COO), the Accountant coordinates the accounts payable function for Housing Up and its controlled affiliates using QuickBooks and Bill.com accounting software. The Accountant is responsible for reviewing and processing invoices, expense reports, and check requests; managing vendor payments; and preparing annual IRS Forms 1099 and 1096.

This position requires extensive interaction with internal staff and external vendors and includes research, troubleshooting, and serving as a liaison to resolve payment‑related issues. Strong customer service skills, attention to detail, and the ability to work collaboratively are essential to success in this role.

Requirements

• Associate’s degree in Accounting, Business Administration, or a related field; or an equivalent combination of education and relevant work experience.
• Minimum of two (2) years of accounts payable experience, preferably in a nonprofit or mission‑driven organization.
• Hands‑on experience with accounting and financial management software, including QuickBooks, Bill.com, Sage (e.g., Sage Intacct or Sage/Peachtree), or comparable systems.
• Working knowledge of IRS requirements for 1099 and 1096 preparation and filing.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook, with strong spreadsheet and data‑tracking skills.
• Experience supporting accounting operations for a small‑ to mid‑sized organization with annual budgets of $5–15 million, including familiarity with fund accounting and restricted and unrestricted funds.
• Strong organizational skills with the ability to prioritize tasks, meet deadlines, and maintain accuracy in a fast‑paced environment.
• Demonstrated ability to work effectively in a team‑oriented, collaborative environment.
• High level of attention to detail, professionalism, and commitment to confidentiality and ethical financial practices.

Responsibilities

• PROCESSES INVOICES, EXPENSE REPORTS AND CHECK REQUESTS
• Review invoices, expense reports, and check requests for accuracy and completeness, including appropriate approvals, chart of accounts coding (account/unit/department/donor), addresses, purchase orders, receiving documentation, and required signatures, in accordance with internal controls.
• Conduct annual reviews of expense reports to ensure compliance with Housing Up’s Accounting Policies and Procedures and provide assurance to the COO regarding compliance or noncompliance.
• Research and resolve payment issues, including assisting vendors with account reconciliations and supporting internal staff with rent ledger reconciliations as needed.
• Manages Cash flow
• Assist with cash management by prioritizing and scheduling payments to optimize financial resources.
• Work collaboratively with the Senior Accountant and COO to confirm cash availability based on the weekly Cash Flow Report.
• Ensure all check and electronic payments are processed and distributed on a weekly basis
• PERFORMS MONTHLY CLOSING FUNCTIONS
• Complete required activities to close the Accounts Payable ledger each month, ensuring all invoices for a given month are processed by the 15th of the subsequent month.
• RECONCILES GENERAL LEDGER ACCOUNTS
• ASSIST IN RECONCILING GENERAL LEDGER ACCOUNTS BY WORKING WITH THE SR. ACCOUNTANT/COO.
• PREPARES TAX FORMS
• Prepare and distribute IRS Forms 1099 and 1096 in compliance with IRS regulations.
• Follow up with vendors to confirm receipt as necessary.
• MAINTAINS RECORDS AND PREPARES REPORTS
• Establish and maintain an organized filing system to ensure timely retrieval of check copies, supporting documentation, W‑9s, certificates of insurance (COIs), tax filings, vendor files, and related correspondence.
• MONITORS INTERNAL CONTROL ADHERENCE AND IMPLEMENTS PROCESS IMPROVEMENTS
• Identify, evaluate, and help resolve internal control gaps or procedural inefficiencies.
• Recommend and support process improvements that enhance accuracy, efficiency, and compliance.
• RESPONDS TO AUDITOR INQUIRIES
• SUPPORT INTERNAL AND EXTERNAL AUDITS BY PREPARING SCHEDULES, RESEARCHING TRANSACTIONS, AND RESPONDING TO AUDITOR REQUESTS IN A TIMELY MANNER.
• Finance/Accounting Team Support
• Manage and monitor assigned departmental budgets to ensure expenditures remain within approved limits.
• Review invoices, contracts, and payment schedules for accuracy, timeliness, and compliance with internal policies.
• Represent the Accounting Team on cross‑functional teams as appropriate.
• Perform special projects and other duties as assigned.
• Participate in professional learning opportunities and share knowledge to improve team processes, workflows, and overall organizational performance.

Benefits

• Housing Up offers a competitive benefits package including health insurance, retirement plan with company match, paid vacation and sick leave, commuter benefits, summer Fridays, and a work environment aimed at a healthy work-life balance.
• The salary range for this role is $70,000-$80,000 annually.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree