Accountant

NEPA INCLUSIVE•Pittston, PA

6d•$45,000 - $45,000

About The Position

PA Inclusive, a 501c3 charitable non-profit organization, is an agency that believes people with disabilities should live where, with whom, and in what they want and that those who want to work can work in an area of their interest in a ‘typical’ job in the community. Work and living support services can and should be delivered to support them in the way they choose. PA Inclusive is a Provider Agency with the PA Office of Developmental Programs (ODP) for the Medicaid funded IDD Waiver system and a Vendor with the PA Office of Vocational Rehabilitation (OVR) for Pre-Employment Transition Services and Adult Supported Employment Services. ODP and OVR are federally funded state contract programs. In addition, PA Inclusive oversees a secondary 501c3 charitable non-profit organization named Coffee Inclusive, which provides job training to high school students with Autism and Intellectual Disabilities, and a start-up for-profit Coffee Roasting business. PA Inclusive operates in a 14-county region in Northeastern and Eastern Pennsylvania, with headquarters located in Pittston, Pennsylvania. Description The Accountant supports PA Inclusive and Coffee Inclusive’s mission by ensuring accurate, compliant, and transparent financial operations across the organizations. This position manages general ledger functions, reconciliations, billing documentation support, budgeting, audits, and financial reporting consistent with GAAP, ODP requirements, and internal controls. This position also provides partial supports to HR Department in its daily operation.

Requirements

Bachelor’s Degree in Accounting, Finance, or related field required.
2–5 years of accounting experience, preferably in a nonprofit or human services environment.
Strong understanding of GAAP and nonprofit accounting principles.
High attention to detail with excellent analytical and problem-solving skills.
Ability to prioritize and meet tight deadlines (especially during audits or month-end).
Proficiency in Excel (pivot tables, VLOOKUP/XLOOKUP, formulas).
Strong communication and organization skills.
Commitment to PA Inclusive’s mission of supporting individuals with intellectual and developmental disabilities.
Cultural competence and interpersonal skills to work collaboratively with diverse constituencies to build trust and achieve common goals, both internally and externally.
Excellent organizational skills with keen attention to detail, ability to handle multiple projects simultaneously, and accomplish tasks on a deadline.
Excellent interpersonal skills.
Goal-oriented, outcomes tracking ability and deliverable.
Proficient with Microsoft Office Suite and other computer skills.
Must pass child abuse history, criminal record check, and FBI Fingerprinting clearances and must not be excluded from State of PA exclusion lists.

Nice To Haves

Familiarity with ODP/Medicaid funding streams preferred.
Experience with QuickBooks or similar platforms; Paycom familiarity is a plus.

Responsibilities

Maintain, reconcile, and update the general ledger for all PA Inclusive service lines and locations.
Prepare monthly and quarterly financial statements for leadership and Board review.
Process journal entries, accruals, and adjustments accurately and timely.
Assist in the development of annual budgets and projections.
Support month-end and year-end closing activities.
Reconcile revenue received from ODP, OLTL, OVR and other payors.
Verify service documentation aligns with billing reports and funding streams.
Collaborate with Program Directors to resolve discrepancies in units, attendance, or authorization usage.
Process vendor invoices, reimbursements, subscriptions, and recurring expenses.
Manage check runs and maintain accurate payment records.
Record incoming payments, deposits, and revenue allocations.
Monitor AR aging and coordinate follow-up when necessary.
Prepare monthly bank reconciliations and resolve variances.
Reconcile restricted and unrestricted funds as required.
Track expenditures related to grants, fundraising, and restricted donations.
Ensure accounting practices align with GAAP and nonprofit regulatory standards.
Maintain audit-ready records for external auditors, state monitoring, and ODP reviews.
Assist with grant reporting and financial documentation requests.
Support internal control implementation and ensure compliance with PA Inclusive policies.
Provide financial insights during program planning, expansion, or strategic initiatives.
Partner with Human Resources, Program Directors, and Coffee Inclusive leadership to ensure accurate financial coding and documentation.
Assist in processing payroll, benefits enrollments, making sure deductions are set up correctly.
Assist in posting payroll journal entries and reconcile payroll liability accounts.
Assist in reviewing timesheets and allocations for accuracy in cross-department staffing.
Assist in other HR functions when required.
Handle other functions under Finance Department when required.
Maintains strict confidentiality of all organizational, employee, client, and financial information.
Handles sensitive information with discretion and professionalism at all times.
Perform other duties, as assigned.