Accountant - Upward Mobility Program

State of Illinois•Springfield, MO

2d•Onsite

About The Position

The Central Management Services (CMS) Division of Vehicles Central Garage is hiring an Accountant to examine, review, process, and approve vendor invoices. The role is responsible for financial compliance with CMS procurement policies, contractual compliance, and correct accounting codes for goods and services. The Accountant also assists the Contract and Obligations Manager with preparing obligation documents. Under general supervision, this position independently examines and reconciles a high volume of complex vendor invoices before approval. It communicates with the Illinois Office of the Comptroller (IOC), agency bureaus, CMS Accounting, and vendors concerning vendor certification and payments. The position prepares and communicates financial information, distributes mail, maintains Accounts Payable and Accounts Receivable records, and provides technical insights and recommendations for developing, improving, and recording accounting procedures and methodologies. Other duties may be assigned within the scope of the position. The position is based at 4800 W Wabash Ave, Springfield, Illinois, and is fully in-office; hybrid work is not available. The work schedule is Monday through Friday, 7:00 a.m. to 3:30 p.m. Overtime may be required, including evenings and weekends, and local travel is required, with overnight stays as appropriate.

Requirements

Knowledge, skill, and mental development equivalent to completion of four years of college, with courses in business administration and accounting; qualifying State employees in the Upward Mobility Program may substitute qualifying proficiency tests and training leading to a certificate of proficiency.
Two years of professional experience in accounting, external auditing, budgetary planning and control, or public accounting.
Complete a background check and self-disclose criminal history.
Ability to work overtime, which may include scheduled, unscheduled, or last-minute overtime and evenings or weekends.
Ability to travel locally for work, including overnight stays as appropriate.
Valid driver's license.
Ability to properly use agency technology and equipment in accordance with information security awareness policies and confidentiality guidelines.
Ability to attend seminars, conferences, and trainings relevant to the job duties.
Ability to perform light work, including lifting no more than 20 pounds at a time and frequently lifting or carrying objects weighing up to 10 pounds.

Nice To Haves

One year of professional experience in governmental accounting working in Accounts Payable.
Working knowledge of laws, rules, and regulations relating to accounting or auditing procedures.
One year of professional experience independently performing detailed, timely, and accurate reviews of complex financial documents for compliance with Comptroller rules and guidelines and communicating deficiencies concisely.
One year of professional Accounts Payable experience using ERP software such as SAP, database management systems such as HANA, the Statewide Accounting Management System (SAMS), or similar software.
Working knowledge of standard office accounting machines and software applications such as Microsoft Excel, word processing software, and Outlook email, or similar software.
Two years of professional experience establishing and maintaining satisfactory working relationships and dealing tactfully with controversial problems.

Responsibilities

Independently examine and reconcile a high volume of complex vendor invoices before approval.
Review, process, and approve invoices for payment, ensuring compliance with CMS procurement policies and contracts and the use of correct accounting codes for goods and services.
Communicate with IOC, agency bureaus, CMS Accounting, and vendors regarding vendor certification and payments.
Prepare and communicate financial information to others.
Distribute mail and maintain Accounts Payable and Accounts Receivable records.
Assist the Contract and Obligations Manager in preparing obligation documents.
Provide technical insights and recommendations for developing, improving, and recording accounting procedures and methodologies.
Perform other duties reasonably within the scope of the position.

Benefits

Competitive group insurance benefits, including health, life, dental, and vision plans.
Flexible work schedules when available and dependent upon position.
10–25 days of paid vacation annually, with 10 days for the first year of state employment.
12 paid sick days annually, carried over year to year.
Three paid personal business days per year.
13–14 paid holidays per year, depending on election years.
12 weeks of paid parental leave.
Pension plan through the State Employees Retirement System.
Voluntary Deferred Compensation Program supplemental retirement plan.
Optional pre-tax Medical Care Assistance Plan (MCAP) and Dependent Care Assistance Plan (DCAP).
Tuition Reimbursement Program.
Federal Public Service Loan Forgiveness Program eligibility.