Accountant Technician 1

State of Nevada•Reno/Sparks, NV

About The Position

The Nevada Arts Council is seeking an Accountant Technician 1 for the Reno/Sparks area. Under general supervision, this position performs technical accounting duties and a variety of accounting functions under the supervision of the ASO. Accountant Technicians reconcile and monitor accounting and fiscal functions within a department using established procedures and guidelines. Reconciliation includes balancing departmental records with reports from the State’s central accounting system and federal and other accounting systems. Monitoring includes ensuring compliance with reporting requirements and grant specifications. The position’s work includes managing accounts payable and receivable, processing vendor invoices, employee reimbursements, billing claims, purchase documents, travel requests and claims, and financial data in the agency’s expenditure tracking system. The role also includes budget support, grant fiscal management and auditing, financial reporting, account reconciliation, fiscal year openings and closings, and development of internal controls. Incumbents may supervise lower-level accounting positions or serve as the highest-level accounting position in a small agency with complex accounting requirements. This is the entry level in the series, and progression to the next level is not automatic.

Requirements

High school graduation and two years of financial records maintenance experience, including controlling accounts payable or receivable, preparing financial reports for internal management use, and reconciling complex accounts; or two years as an Accounting Assistant III in Nevada State service; or one year as an Accounting Assistant IV in Nevada State service; or an equivalent combination of education and experience.
General knowledge of accounting theory and principles and bookkeeping practices.
General knowledge of automated accounting systems, including spreadsheet software for personal computers used to design or revise financial reports.
Ability to read, understand, and apply complex regulations, accounting guidelines, and procedures.
Ability to meet deadlines, prioritize and organize work, and handle frequent interruptions.
Ability to effectively compose business correspondence and reports.
Strong attention to detail and organizational skills, and the ability to work independently in a fast-paced environment.

Responsibilities

Control complex accounts payable functions for agencies with multiple cost or project centers, establish guidelines for allocating general costs, and ensure procedures are followed before submitting payment or grant draw documents.
Control complex accounts receivable functions, determine billing amounts using cost accounting procedures, and determine whether delinquent accounts should be referred.
Assist management with complex budget preparation by coordinating and reviewing budget requests, developing justifying narratives, analyzing past expenditures and projected trends, recommending adjustments, and preparing budget analysis reports.
Monitor grant expenditures for compliance with grant specifications and reporting requirements; audit sub-grantee records and reports; and prepare financial reports for federal, grant, contractual, or other external requirements.
Manage federal drawdowns in accordance with the Cash Management Improvement Act of 1990 and grant requirements; track federally billable costs, prepare vouchers, and monitor and report federal fund status.
Prepare monthly and quarterly financial reports, including trial balances, adjustments, and balance sheets.
Establish and maintain automated billing systems, including account analysis, reconciliations, and processing adjustments.
Complete fiscal year openings and closings for assigned accounts, develop internal controls for revenues and expenses, reconcile federal and State fiscal year closings, and prepare annual Single Audit Reporting Form (SARF) submissions.
Process vendor invoices, employee reimbursements, billing claims, purchase documents, travel requests, and travel claims accurately and in compliance with applicable requirements.
Enter and reconcile financial data in the agency’s expenditure tracking system.
May train, supervise, and evaluate assigned clerical and technical support staff and develop performance standards, accounting policies, and procedures.
Perform related duties as assigned.