Accountant & People Admin

All In One Accounting•Twin Cities, MN

14m•Onsite

About The Position

All In One Accounting is conducting this search on behalf of our client, a growing construction company based in Orlando, FL. Our client is building out their back-office function and looking for a hands-on Staff Accountant & People Ops Administrator to join their lean team of two — reporting directly to the Controller. This is a great opportunity for someone with 2–3 years of accounting experience who is ready to take real ownership, grow their skills across accounting and HR administration, and build toward a Controller-track career. You’ll be a key part of bringing financial operations fully in-house and establishing the processes and systems that support the company’s continued growth.

Requirements

2–3 years of accounting operations experience
Strong AP, reconciliations, and month-end support fundamentals
Experience supporting or coordinating payroll runs
High ownership, accuracy, and deadline discipline — you close loops
Tech-forward: comfortable learning systems quickly
Strong communicator with vendors, colleagues, and leadership
Bachelor’s degree in accounting or a related field

Nice To Haves

ADP experience
QBO experience (bank rules, recurring transactions, reporting)
Procore exposure or construction/job-costing familiarity
HR admin experience (onboarding or benefits coordination)
Experience documenting processes or improving workflows

Responsibilities

Own AP intake and processing: coding, approvals, vendor communication, and documentation
Maintain clean vendor/subcontractor files and consistent controls
Build a predictable weekly AP rhythm and reduce fire drills
Coordinate payroll inputs and cutoffs (time, changes, deductions) for ~40 employees
Support payroll processing with ADP and resolve issues quickly and accurately
Track and process employee changes that impact payroll and benefits
Manage transaction hygiene: receipts, coding rules, approvals, and follow-ups
Monthly bank and credit card reconciliations with clean supporting schedules
Execute close checklist items, supporting schedules, and reconciliations
Help produce timely month-end financials with fewer surprises
Support job-costing workflow and ensure proper coding and visibility
Partner with Project Managers to keep cost data clean and actionable (training provided)
Onboarding logistics: paperwork, checklists, file setup, systems access, and first-week readiness
Offer letter and admin support: templates, e-sign, and document collection
Benefits and admin coordination: employee changes, enrollments, and vendor coordination
Maintain employee files, acknowledgements, compliance items, and key dates
Standardize intake, naming conventions, and documentation
Create SOPs, checklists, and recurring task cadences (AP, payroll, close, onboarding)
Help improve reporting visibility across the team