Accountant/Payroll Specialist

AVT Simulation • Orlando, FL

34d • Onsite

About The Position

The Accountant / Payroll Specialist at AVT Simulation is responsible for payroll processing, overseeing general accounting operations, managing financial records, and ensuring compliance with Generally Accepted Accounting Principles (GAAP), Federal Acquisition Regulations (FAR), Defense Contract Audit Agency (DCAA) requirements, and company policies. This role involves processing bi-weekly and monthly payroll, performing account reconciliations, supporting month-end and year-end close processes, administering fixed asset accounting, managing subcontractor and purchase order accruals, and ensuring compliance with government contracting regulations including Joint Travel Regulations (JTR).
The Accountant / Payroll Specialist will also support audits, conduct detailed compliance reviews and employee interviews related to labor charging and DCAA requirements, improve internal controls, and provide detailed financial analysis to aid in management decision-making. This position is critical in ensuring the accuracy, integrity, and compliance of AVT Simulation’s financial operations.
This position is on-site.
Must be a U.S Citizen

Requirements

• Bachelor’s degree in Accounting, Finance, or related field.
• Minimum of 5-7 years of progressive accounting experience, preferably in a government contracting or defense industry environment.
• Experience processing payroll and labor distribution accounting.
• Strong knowledge of GAAP, financial reporting, account reconciliations, accrual accounting, and internal controls.
• Experience with fixed asset accounting, expense report management, subcontractor accounting, and purchase order accruals.
• Experience reviewing travel and expense activity for JTR compliance.
• Experience with accounting software (e.g., QuickBooks, Sage Intacct, Deltek, or equivalent ERP systems). Deltek Costpoint experience is highly desirable.
• Experience in working with DCAA (Defense Contract Audit Agency) regulations FAR requirements, and government contracts is highly preferred.
• Proficiency in Microsoft Excel, including advanced functions (e.g., pivot tables, VLOOKUPs).
• Strong attention to detail and accuracy in financial reporting and reconciliation.
• Excellent analytical and problem-solving skills, with the ability to interpret financial data.
• Strong organizational skills and ability to prioritize tasks to meet deadlines.
• Effective communication skills, both written and verbal, with the ability to present financial data to non-financial stakeholders.
• Ability to work in a team environment.
• Strong problem-solving skills and attention to detail.
• Excellent organizational and communication skills.
• Ability to work both independently and as part of a team.
• Computer, phone, photocopiers, filing cabinets and fax machines
• Basic computer operating system (Windows)
• Microsoft Office Application (Excel, Word, PowerPoint, MS Projects, Outlook, OneDrive, Teams, SharePoint)
• PDF editor
• Deltek Costpoint ERP system

Nice To Haves

• Deltek Costpoint experience is highly desirable.
• Experience in working with DCAA (Defense Contract Audit Agency) regulations FAR requirements, and government contracts is highly preferred.

Responsibilities

• Maintain and oversee the general ledger to ensure accurate and timely recording of all financial transactions.
• Prepare journal entries for payroll, benefits, depreciation, amortization, prepaid expenses, accruals, intercompany activity, and other recurring or non-recurring transactions.
• Perform monthly corporate credit card account reconciliations, monitor outstanding and unsubmitted transactions, and ensure cardholders comply with company purchasing, travel, and expense policies by timely submitting properly supported expense reports and required documentation.
• Perform monthly, quarterly, and annual account reconciliations, including bank reconciliations and detailed balance sheet account analysis.
• Research and resolve accounting discrepancies and reconciling items in a timely manner.
• Support monthly financial statement preparation and variance analysis.
• Maintain the fixed asset subledger and ensure accurate capitalization, classification, depreciation, transfers, and disposals of company assets.
• Record and reconcile fixed asset additions, retirements, and depreciation expense in accordance with company capitalization policies and GAAP.
• Coordinate periodic physical inventory and verification of fixed assets.
• Maintain supporting documentation for capital expenditures and asset records for audit compliance.
• Enter and update corresponding employee data in Deltek Costpoint to support labor cost tracking and payroll integration.
• Review and validate employee timesheets in Deltek Costpoint to ensure proper coding, approvals, and compliance with company policies and DCAA requirements.
• Manage the export of time and labor data from Deltek Costpoint to Paylocity, ensuring accurate mapping and transmission.
• Maintain accurate payroll records and documentation in accordance with company policy and audit requirements.
• Process domestic and international payroll activities while ensuring compliance with applicable regulations.
• Ensure compliance with Collective Bargaining Agreement (CBA) requirements, payroll deductions, and labor distribution requirements.
• Assist employees and management with payroll-related inquiries and issue resolution.
• Review vendor invoices and purchase order documentation to ensure proper three-way match between purchase orders, receiving documentation, and invoices.
• Investigate and resolve invoice discrepancies, receiving variances, pricing issues, and unmatched transactions with vendors and internal departments.
• Process purchase order accruals for received and/or accepted materials and services not yet invoiced to ensure accurate period-end financial reporting.
• Prepare and record subcontractor accruals and monitor subcontractor costs for accuracy and completeness.
• Support subcontract management activities by reviewing subcontractor billing documentation and coordinating with program management and procurement teams.
• Provide oversight and guidance on accounts payable and accounts receivable functions to ensure accuracy, timeliness, and compliance with company policies.
• Monitor aging reports and assist in resolution of outstanding invoices, vendor disputes, and customer balances.
• Lead and participate in the month-end and year-end closing processes, ensuring accurate and timely financial reporting.
• Reconcile and review all assigned accounts to ensure proper financial statement presentation and reporting accuracy.
• Prepare supporting schedules, accrual calculations, and closing entries within established deadlines.
• Assist in the preparation of annual audit schedules and year-end reporting requirements.
• Support the Finance team in strategic decision-making by preparing ad hoc financial reports, reconciliations and analysis as required.
• Analyze financial data and operational trends to identify discrepancies, process inefficiencies, and improvement opportunities.
• Participate in continuous improvement initiatives to streamline accounting, payroll, procurement, and reporting processes.
• Assist with ERP system enhancements, testing, implementations, and process documentation initiatives.

Benefits

• People First is our first and most important core value because we firmly believe the success of AVT is directly related to supporting our employees. We have a lot of fun (with regular employee events and engagements), while still working hard to accomplish our mission of serving our military and the warfighter.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level