ACCOUNTANT IV - 77071112

State of Florida•Tallahassee, FL

5d•Onsite

About The Position

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people. Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative, and committed to the vitality of the state and its environment. Visit our website for more information: MyFWC.com

Requirements

Three (3) years of experience in accounting or financial management, one (1) of which must have been in financial account management, auditing or account reconciliation
Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes.
Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application and resume.
Cover letter required and should provide information regarding any gaps in employment.

Nice To Haves

Associate’s degree in accounting, finance or related field from an accredited college or university and one (1) years of professional experience in financial account management, auditing or account reconciliation can substitute for the required experience.
Must have a thorough knowledge of Florida Statutes, Department of Financial Services (DFS) requirements, Comptroller rules, MFMP processes, and internal procedures pertaining to the auditing and processing of disbursements.
Proficient in the use of Microsoft Excel, Word, Outlook, and Adobe Acrobat

Responsibilities

Performs accounting work by screening contract invoices, not limited to a specific type, in MyFloridaMarketPlace (MFMP) and related systems to check for accuracy and completeness.
Determines transaction dates and identifies invoices that require immediate payment.
Invoices are audited and reviewed in MFMP for mathematical calculations, vendor identification numbers, correctness of remittance information, accounting codes, authorizations, required approvals/signatures, and supporting documentation prior to payment processing.
Accurately reviews, and processes disbursements in MFMP and FLAIR/system(s), as applicable, within five days of receipt in the accounting office.
Enters, reviews, and maintains encumbrances for contract payments in FLAIR and ensures applicable purchasing and payment information is accurately reflected in MFMP.
Processes monthly contract invoices as assigned through MFMP and monitors encumbrance amounts in FLAIR for any adjustments needed.
Corresponds with the Financial Management section to process necessary adjustments and resolve discrepancies between MFMP, FLAIR, and supporting accounting records.
Corresponds with contract managers regarding billed services, invoice discrepancies, approvals, and deliverables as stated on the contract summary form and documented in MFMP.
Works in conjunction with staff in General Services as new contracts are established to ensure appropriate contract, purchase order, and accounting information is available and accurately maintained in MFMP and FLAIR, as applicable.
Notifies appropriate personnel of additions, deletions, and errors in Vendor Files and assists with resolving vendor information discrepancies affecting transactions in MFMP and FLAIR.
Researches inquiries and responds to vendors, staff, and other state agency personnel within the assigned time frame, including inquiries related to invoice status, MFMP transactions, purchase orders, payments, and FLAIR records.
Uses MFMP transaction and invoice information, immediate reports function in FLAIR, RDS reports, and MRE reports in WebFOCUS to research transactions and document reasons for corrections.
Informs the supervisor in a timely manner of issues that may become a potential problem, including invoice workflow, approval, encumbrance, vendor, or payment issues identified in MFMP or FLAIR.
Accurately processes expenditure corrections as required to correct voucher errors using FLAIR transactions 51, 58, and 96 and ensures related MFMP records and supporting documentation are consistent, as applicable.
Serves as a backup for expenditure moves as needed during periods of backlog.
Monitors daily vouchers and related payment activity in MFMP and FLAIR and communicates with the Voucher Section regarding pending voucher schedules to ensure that DFS has received vouchers and the agency's Prompt Payment compliance requirements are satisfied.
Reviews Department of Financial Services invoice/voucher returns and MFMP payment-related exceptions and makes recommendations for corrective actions by the third business day for items still pending.
Confirms with FBO staff the status of pending issues, including MFMP workflow, invoice, purchasing, and FLAIR-related issues, to ensure timely response to DFS.
Determines areas for improvement and identifies recurring errors in MFMP and FLAIR processing for recommended training needs.
Makes recommendations and assists in the implementation of process changes.
Reviews daily disbursement vouchers and associated MFMP invoice/payment documentation for accuracy prior to submission to the Voucher Section.
Reviews all daily audited vouchers for required documentation, appropriate MFMP approvals, and supporting records prior to submission.
Communicates verbally and in writing to assist Commission personnel, other state agency employees, vendors, and the public with information pertaining to invoices and the payment of disbursements, including payment status and related MFMP and FLAIR transactions.
Performs other duties as assigned.

Benefits

Comprehensive health coverage
FRS Pension Plan or FRS Investment Plan for retirement
Tuition waiver program within the state university and community college systems
Health Premiums $25.00- Single / $90.00- Family Biweekly
No Cost $25,000 Life Insurance
Nine Paid State Holidays, One Personal Holiday per year
4 hours Annual Leave and 4 hours Sick Leave accrued Biweekly
Retirement Plan Options
State University and College Tuition Waiver Program
On the Job Trainings
Support for family planning, including paid maternity leave, adoption benefits, Family and Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and paid leave for family and medical responsibilities for eligible employees.
Paid administrative leave for mentoring, volunteering, voting, and other reasons