Accountant IV - Grants

Commonwealth of Massachusetts•Framingham, MA

17h•Onsite

About The Position

The Massachusetts State Police are seeking an Accountant IV for Grants in our Fiscal Unit. The Accountant IV will examine accounting data, prepare financial reports, maintain accounting records, and perform related work as required. This position will assist the Deputy Director of Grants and Special Projects with all budgeting, accounting, auditing, and reporting associated with grant-funded programs, projects and processes.

Requirements

At least four years of full-time, or equivalent part-time, professional experience in accounting or auditing.
At least two years of the experience must have been in a supervisory, administrative or managerial capacity.
An Associate's degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required experience.
A Bachelor's degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required experience.
A Graduate degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required experience and one year of the required supervisory, administrative or managerial experience.
Educational substitutions will only be permitted for a maximum of one year of the required supervisory, administrative or managerial experience.

Nice To Haves

Applicants that apply within the first 14 days will be given first consideration.

Responsibilities

Assisting Grant Administrators with obtaining grant funded goods and services through the RFR process and state contracts.
Budgeting, encumbering, and processing grant payment documents in Mosaic and Commbuys.
Requesting grant modifications when necessary.
Completing and submitting quarterly/semi-annual financial/progress reports, and budget/spending reconciliation.
Notifying and submitting paperwork to oversight agencies to set up and implement grant once awarded.
Leading and/or participating in program & audit meetings.
Assisting with reporting requirements, extension requests, program issues, financial reports, grant modifications and closeout of grants.
Ensuring that all grant correspondence is maintained in grant files and in central vendor files and in accordance with the State Record Retention Policy.
Ensuring grant files are kept up to date and include all relevant backup documents that will withstand a grant audit.
Working with the Asset Inventory Section to track grant equipment.
Assisting with preparation of solicitations, posting of solicitations, evaluating bids, negotiating contracts, awarding contracts and proper administration of Department of the State Police contracts through COMMBUYS.
Ensuring encumbrance, expenditure and program compliance and ensuring all grant related purchases are allowable.
Working with Grant Administrators and Grant Manager to budget, encumber, approve and process grant payment documents in MMARS and COMMBUYS.
Tracking and recording grant-funded travel expenditures.
Running Commonwealth Information Warehouse reports for expenditures and data analysis.
Providing assistance to the Fiscal Unit Divisions as required.
Scheduling meetings as required to discuss grant related activities, spending, and processes.