Grants and Drawdown Accountant

Brown Missionary Baptist Church • Southaven, MS

18h • Onsite

About The Position

The Grants & Drawdowns Accountant is responsible for the financial administration, accounting, compliance, and reporting of grants and other restricted funding received by ACTS Career Center. The position manages grant-related financial activity from award through closeout, with primary responsibility for preparing accurate and timely drawdown and reimbursement requests. Working with Finance, program leadership, grant administrators, and executive leadership, the Accountant ensures that expenditures are allowable, adequately supported, correctly recorded, and compliant with grant agreements, ACTS policies, and applicable regulations.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; equivalent directly relevant education and experience may be considered.
• At least three years of progressively responsible accounting experience, preferably including grant, fund, governmental, or nonprofit accounting.
• Strong working knowledge of general-ledger accounting, reconciliations, financial reporting, budgeting, internal controls, and audit support.
• Demonstrated ability to manage multiple grants, funding sources, deadlines, reporting requirements, and detailed supporting records simultaneously.
• Advanced proficiency with Microsoft Excel and proficiency with accounting, financial-management, document-management, and grant-payment systems.
• Ability to analyze financial information, investigate discrepancies, communicate clearly with financial and nonfinancial staff, and exercise sound professional judgment.

Nice To Haves

• Experience preparing federal, state, local, or foundation drawdowns and reimbursement requests.
• Working knowledge of 2 CFR Part 200 (Uniform Guidance) and federal grant compliance requirements.
• Experience with grant-payment portals, reimbursement systems, monitoring reviews, grant closeouts, and Single Audits.
• Experience in a nonprofit, workforce-development, community-based, or faith-affiliated organization.
• CPA, CGFM, CGMS, or another relevant accounting or grants-management credential.

Responsibilities

• Grant accounting and financial management. Maintain accurate accounting records for federal, state, local, foundation, and other grant-funded programs; establish grant accounts, funding sources, cost centers, and project codes; prepare journal entries and reconciliations; and support monthly and year-end close activities.
• Budget monitoring. Monitor grant budgets, expenditures, remaining balances, spending periods, match requirements, and funding restrictions; identify overruns, underspending, questioned costs, and approaching deadlines early.
• Drawdowns and reimbursements. Prepare and submit timely drawdown and reimbursement requests through applicable systems and portals after verifying that costs are allowable, properly approved, documented, paid when required, within budget, and eligible for reimbursement.
• Drawdown support and tracking. Maintain a clear audit trail for every request, including invoices, payroll records, contracts, approvals, proof of payment, general-ledger detail, and other required support; track submitted, approved, rejected, outstanding, and received amounts.
• Reconciliation and cash receipts. Reconcile drawdowns, grant receivables, deferred revenue, restricted funds, cash receipts, grant reports, and general-ledger balances; investigate and resolve discrepancies promptly.
• Grant compliance. Review awards, budgets, amendments, and financial requirements; support compliance with applicable federal, state, local, funder, and ACTS requirements, including 2 CFR Part 200 for federal awards when applicable.
• Financial reporting and forecasting. Prepare monthly, quarterly, annual, and grant-specific financial reports; provide variance analysis, spending-rate information, available balances, cash-flow forecasts, and deadline updates to program managers and leadership.
• Budget development and amendments. Support grant budgets, revisions, renewals, amendments, and applications by preparing accurate financial information and coordinating with responsible program and grant staff.
• Internal controls. Maintain appropriate segregation of duties among expenditures, approvals, drawdowns, receipts, and reconciliations; safeguard assets and records; and recommend improvements to accounting, reimbursement, and documentation processes.
• Monitoring, audits, and closeout. Maintain organized, audit-ready files; support monitoring visits, financial reviews, annual audits, and Single Audits when applicable; and complete final reconciliations, drawdowns, financial reports, and closeout documentation.
• Records and confidentiality. Maintain grant financial records according to ACTS and funder retention rules and protect confidential participant, employee, donor, vendor, banking, payroll, financial, and grant information.
• Mission and values alignment. Perform all responsibilities with professionalism, accountability, equity, integrity, and stewardship while advancing ACTS’s workforce-development mission and core values.
• Other responsibilities. Perform other related accounting, grant, compliance, or organizational duties as assigned.

Benefits

• The position generally operates in an office environment and requires sustained computer use, review of detailed financial records, frequent communication, and occasional travel to program, partner, audit, banking, or funder sites.
• The employee must be able to move throughout office and records-storage areas and occasionally lift or transport files or materials weighing up to 20 pounds.
• Reasonable accommodations will be made in accordance with applicable law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level