Accountant IV - 79001005

State of Florida • Largo, FL

4h • Onsite

About The Position

This is a professional position responsible for acting as liaison with the division and State’s Chief Financial Officer’s (CFO) office. This position is responsible for auditing and approving voucher payments and serve as contact with the CFO’s audit section quick pay reviews. The incumbent with analyze daily transactions for compliance with rules and regulations to include process improvement recommendations to Accounting Services – Disbursement section management. The incumbent in this position will also research outstanding obligations for the certification process of encumbrances at the close of the fiscal year. Due to interaction with agency personnel and vendors by telephone, written correspondence or in person to resolve any discrepancies detected in payment transactions, the incumbent must have proven exemplary customer service skills. FLAIR – Prepare the statewide accounts for payment. This is inclusive of leases; both private and governmental. Also, preparing payment for smart devices & cell phones invoices (web based) including all DBPR long distance charges as well as vehicle expenses (web based) and all headquarters DMS invoices. Process contractual agreements and journal transfers to other state agencies. Maintains fiscal ledgers and contract logs for all monthly and recurring payments. Prints and reviews daily work summary. Review all disbursement FLAIR uploads for accuracy of data codes and required data fields. These include the revenue refunds, statewide account payments and journal corrections. Prepares special category payments for Real Estate Recover Claims, Construction Recovery claims, Minority Scholarships and payments to Florida Department of Law Enforcement for Slots. Serves as contact and liaison with division and the CFO’s office, answering questions, documentation gathering, written explanations and justifications to the CFO, research and analysis of errors while offering prompt responses to the CFO and making corrective journal entries in FLAIR as needed. Stay abreast of CFO rule and regulations and independently update Disbursement Section policies and procedures as needed. As needed, audit and approve voucher payments sent to CFO. Provide department training related to accounts payables and statutory requirements for accounts payables. Execute uploads using Entire Connectivity through a secure user code to access the PCUPLOAD data library in FLAIR. Audit all department contracts for compliance with Florida Statutes, Comptroller’s rules, Department policies and FACTS. A thorough knowledge of all rules and regulation involving contracts is mandatory. A thorough understanding of 287.059, 287.058, 287.057(3), 215.422, Florida Statutes is required.

Requirements

• Four years of professional accounting experience.
• Professional or nonprofessional accounting experience or any combination of this experience.
• Two years of FLAIR experience.
• Knowledge of accounting principles, practices and procedures.
• Ability to analyze records of financial transactions to determine accuracy and completeness of entries.
• Ability to work with customers and licensees.
• Knowledge of the methods of data collection.
• Ability to prepare and maintain a variety of accounting records.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively orally and in writing utilizing technical accounting terminology.
• Ability to establish and maintain effective working relationships with others.
• Ability to work independently or as a team.
• Ability to utilize problem-solving techniques and provide written management recommendations.
• Knowledge of software and personal computers, state financial and accounting procedures, the FLAIR report distribution system and FLAIR transactional data elements.
• Thorough knowledge of all rules and regulation involving contracts is mandatory.
• Thorough understanding of 287.059, 287.058, 287.057(3), 215.422, Florida Statutes is required.

Nice To Haves

• Proficient in Excel, WORD, FLAIR, and Accounting Principles (GAAP) and (GAAS).
• Familiarity with revenue accounting processes (i.e., recording revenue in FLAIR) in a state agency accounting office.
• Familiarity with State Treasury processes.
• Ability to enhance and document accounting systems.
• Collections experience within a state agency.

Responsibilities

• Act as liaison with the division and State’s Chief Financial Officer’s (CFO) office.
• Audit and approve voucher payments.
• Serve as contact with the CFO’s audit section quick pay reviews.
• Analyze daily transactions for compliance with rules and regulations.
• Provide process improvement recommendations to Accounting Services – Disbursement section management.
• Research outstanding obligations for the certification process of encumbrances at the close of the fiscal year.
• Resolve discrepancies detected in payment transactions through interaction with agency personnel and vendors.
• Prepare statewide accounts for payment, including leases, smart device/cell phone invoices, long distance charges, vehicle expenses, and DMS invoices.
• Process contractual agreements and journal transfers to other state agencies.
• Maintain fiscal ledgers and contract logs for all monthly and recurring payments.
• Print and review daily work summaries.
• Review all disbursement FLAIR uploads for accuracy of data codes and required data fields.
• Prepare special category payments for Real Estate Recover Claims, Construction Recovery claims, Minority Scholarships, and payments to Florida Department of Law Enforcement for Slots.
• Answer questions, gather documentation, provide written explanations and justifications to the CFO.
• Research and analyze errors, offer prompt responses to the CFO, and make corrective journal entries in FLAIR.
• Stay abreast of CFO rule and regulations and independently update Disbursement Section policies and procedures.
• Audit and approve voucher payments sent to CFO as needed.
• Provide department training related to accounts payables and statutory requirements for accounts payables.
• Execute uploads using Entire Connectivity through a secure user code to access the PCUPLOAD data library in FLAIR.
• Audit all department contracts for compliance with Florida Statutes, Comptroller’s rules, Department policies and FACTS.

Benefits

• State of Florida retirement package: 3% employee contribution required.
• Nine annual paid holidays and one personal holiday.
• Ability to earn up to 104 hours of paid annual leave annually as a new employee.
• Ability to earn up to 104 hours of paid sick leave annually.
• Health insurance coverage (i.e. individual and family coverage) to eligible employees.
• $25,000 life insurance policy to eligible employees.
• Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
• Tax deferred medical and childcare reimbursement accounts are available.
• Tuition waiver program to attend an approved State of Florida College or University.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed