Accountant Intermediate

New Mexico State University•Las Cruces, NM

12d•Onsite

About The Position

Join the PSL Accounting team as an Accountant Intermediate. This role involves reading and analyzing contracts to ensure proper accounting of expenses, acting as a liaison with RAS for contract concerns, and assisting in establishing labor rates and activity codes for Time and Material (T&M) contracts. The position requires monthly reconciliation of all contracts, including labor distributions, spending, and tasks. You will prepare journal vouchers and Electronic Labor Redistributions, review spending, and notify PIs of potential issues. Additionally, you will assist in setting up new funds/index numbers, provide necessary reports and invoicing/billing information to Sponsored Project Accounting (SPA), and verify/approve Purchase Orders, Pcard expenses, and Direct Pays for contracts. The role also includes preparing budgets for new contract proposals, reconciling monthly payroll clearing accounts and leave accrual fund balances, and reconciling quarterly CLC clearing accounts. You will assist Main Campus Auditing with contract-related information for internal and external audits, and annually close out and archive old contract information. This position may involve directing or supervising assigned personnel, including students working in the Accounting Office, and performing miscellaneous job-related duties as assigned. The role requires the ability to work effectively with PSL Management, Internal Service Centers, RAS, SPA, and PIs.

Requirements

Associate's Degree + 2 years of relevant experience or a Bachelor's degree.

Nice To Haves

Bachelor's degree in Accounting or Bachelor's degree and successful completion of at least 12 credit hours of Accounting (ACCT) course work.
One (1) year of professional experience directly related to the standard duties as outlined.

Responsibilities

Reads and analyzes contracts to ensure proper accounting of expenses, as required by the contract.
Liaison with RAS to address any concerns about language / clauses (T&Cs) of concern to PSL.
Assists in establishing labor rates and activity codes for Time and Material (T&M) contracts.
Reconciles all contracts monthly, to include labor distributions by index/fund along with spending and tasks.
Prepares journal vouchers and and Electronic Labor Redistributions.
Reviews all spending and notifies PIs of potential problems.
Assists in the setup of new funds / index numbers as required.
Provides Sponsored Project Accounting (SPA) with required reports and invoicing/billing information for the customers.
Verifies and approves Purchase Orders, Pcard expenses, and Direct Pays for contracts.
Prepares budgets for new contract proposals.
Reconciles monthly payroll clearing account and leave accrual fund balances for PSL employees.
Reconciles quarterly CLC clearing accounts, and prepares Journal Voucher to book indirect charges, and any surplus/overage.
Assists Main Campus Auditing as it relates to audits of contract related information (internal and external auditors).
Annually, closes out and boxes all old contract information and moves paperwork to storage.
May direct or supervise the work of assigned personnel including recommendations for hiring, firing, performance evaluation, training, work allocation, and problem resolution.
Performs miscellaneous job-related duties as assigned.
Supervises and train students working in Accounting Office.
Position requires the ability to work with PSL Management, Internal Service Centers, RAS, SPA and PI’s.