ACCOUNTANT III - 43000321

State of Florida

19h•Onsite

About The Position

This position is responsible for timely and accurate opening and clocking in mail received in the Cashier’s Office. Mail is routinely received twice daily. It is expected that morning mail will be processed that day and that employee will strive to open and prep afternoon mail the same day or will lock materials in the safe to complete the next business day. The role involves logging and distributing Disbursement related checks, performing verifications of check/money order amounts against documents, coding, and bundling of applications. The incumbent will analyze revenue financial transactions for accuracy and completeness, correct errors, and process revenue payments using the Cashier’s Office Deposit Automation system (CODA). Additionally, the position requires scanning deposits, electronically submitting them to the bank, assisting walk-in customers, answering phone inquiries, performing adjusting entries, reconciling Daily Deposit Reports, and preparing documents for distribution. The role also includes securing checks in the vault nightly, scanning documentation for processed deposits, maintaining network drives, applying accounting practices to returns and redistributions, assisting with office supplies, and archiving documents. This position requires a security background check, including fingerprinting, as a condition of employment. Employees are paid on a monthly pay cycle. Responses to qualifying questions must be clearly supported by the state application.

Requirements

Knowledge of accounting principles, practices, and procedures.
Knowledge of methods of data collection
Knowledge of spreadsheet applications.
Skill in typing or in the use of keyboard-controlled data input devices.
Ability to prepare process and maintain a variety of accounting records.
Ability to analyze and interpret accounting data.
Ability to understand and apply applicable rules, regulations, policies, and procedures relating to an accounting program.
Ability to plan, organize and coordinate work assignments.
Ability to work independently.
Ability to review data for accuracy and completeness.
Ability to sort data alphabetically, numerically, and categorically.
Ability to follow verbal and written instructions.
Ability to perform basic mathematical calculations.
Ability to meet and maintain minimum production requirements for speed and accuracy.
Ability to communicate effectively verbally and in writing.
Ability to establish and maintain effective working relationships with others.
Ability to gather information needed to process accounting records
Ability to identify problems
Knowledge of clerical and administrative procedures and systems.

Nice To Haves

One (1) year of experience processing checks.
Two (2) or more years of customer service experience.

Responsibilities

Responsible for timely and accurately opening and clocking in mail received in the Cashier’s Office.
Responsible for timely and accurately logging and distributing copies of Disbursement related checks received.
Will timely and accurately perform verifications of the check/money order amounts received in the mail to the documents, coding, and bundling of applications by Divisions and other Requests for Service payments in preparation for processing in Cashier’s Office Deposit Automation system (CODA).
Analyzes revenue financial transactions to determine accuracy and completeness of entries daily. If errors are identified, the incumbent will immediately correct in source system or seek supervisor assistance so that CODA and Bank files are accurately synced.
Responsible for timely and accurately processing revenue payments for the agency divisions/offices, using CODA.
Timely and accurately scan deposits and electronically submit to bank using bank issued equipment.
Responsible for assisting walk-in customers.
Responsible for promptly, politely, and professionally answering phone inquiries and performing research & assessments on all calls received to determine how the revenue team should handle the question/concern at hand.
Performs adjusting entries to accounting records, when necessary, in CODA.
Reconciles Daily Deposit Reports (DDR) to the validated documents. Submits correction errors to FLAIR Team staff via supervisor.
Responsible for ensuring all validated documents are receipted/noted correctly and prepared accurately for distribution to the appropriate business areas within the agency.
Incumbent will accurately secure all pending checks in the vault nightly before the end of the workday.
Responsible for timely and accurately scanning all documentation received for processed deposits daily prior to Division distribution.
Responsible for timely and accurately scanning returns/redistributions processed into designated network folders.
Responsible for timely and accurately maintaining network drive to ensure items properly labeled, legible and organized.
Timely and accurately applies appropriate accounting practices in the analyzing, processing, and maintaining all Returns & Redistributions in a database.
Assist with ensuring the supplies in the Cashier’s Office are stocked.
Will assist assigned staff with yearly archiving to ensure that documents are timely and accurately prepared for Department of State archiving pick-up.
Performs other related duties as required by supervisor.