Accountant III

University of Florida • Gainesville, FL

22h • Onsite

About The Position

The Accountant III position at the University of Florida's CAN HUB is responsible for managing the budget for the Florida Senate Bill 112, ensuring compliance with requirements and university regulations. This role serves as the financial representative on the SB112 committee, working closely with UF CAN Hub staff, managing research payments, and reconciling distributed funding. Key duties include reviewing and submitting requests for proposals, memorandum of understandings, and requests to negotiate, drafting annual legislative reporting budgets, and ensuring all expenditures meet legislative protocols. Additionally, the Accountant III acts as the Department Reconciliation Manager, reviewing transactions for all funds, identifying problems, and coordinating corrections. The role also involves Department Fund Management, monitoring funding balances, resolving over/underspending with the finance manager, preparing specialized reports, and monitoring grant spending. Furthermore, the position manages special award funding, preparing reports and contacting faculty as needed. Finally, the Accountant III is responsible for Department Expense Budget Management, preparing and sharing quarterly budget spending reports by division, and inputting the yearly expense budget into the College of Medicine budgeting program.

Requirements

• A bachelor's degree in an appropriate area of specialization.
• Four years of experience.

Nice To Haves

• Ability to analyze budgets and financial reports to ensure proper allocation and use of funds.
• Understanding of federal, state, and institutional regulations governing grant funding (e.g., Uniform Guidance, Cost Accounting Standards).
• Experience with financial systems such as myPayment Solutions OnBase or centric, UFIRST, myUFL, or similar platforms.
• Strong ability to track expenditures, reconcile accounts, and ensure accuracy in financial documentation.
• Skilled in maintaining records and preparing for internal or external audits related to funding.
• Ability to work with program managers, finance teams, and external partners to coordinate disbursements and resolve issues.
• Capable of identifying and resolving discrepancies or errors in grant-related financial transactions.
• Advanced fiscal experience in higher education institution.
• Advanced ability to use Excel spreadsheets, PeopleSoft, and Microsoft Word.
• Knowledge of financial/accounting principles, practices and procedures.

Responsibilities

• Manages the budget for the Florida Senate Bill 112 and ensures spending is in line with requirements and meets University of Florida regulations.
• Serves as the financial representative on the SB112 committee and works closely with the staff at the UF CAN Hub.
• Manages the research payments associated with the program and reconciles funding distributed.
• Reviews and submits requests for proposals, memorandum of understandings and requests to negotiate.
• Drafts the annual legislative reporting budget outlining spending and remaining funds.
• Ensures all expenditure on SB112 funds meet the requirements and protocols as outlined in the legislation.
• Responsible for reviewing transactions as outlined by the University of Florida policies and procedures.
• Reviews transactions for all funds, identifies any problems and works with staff to correct as needed.
• Reviews department funding balances and ensures funds are spent appropriately.
• Notifies and works with finance manager to resolve over or underspending on funds as needed.
• Prepares specialized reporting and works closely with the research administrators and the Accounting Team to monitor grant spending.
• Monitors and manages special award funding for the department.
• Prepares reports, contacting faculty as needed for reporting and understanding the funding needs of the program.
• Reviews and prepares reports tracking budget spending by division and sharing reports with division administrators quarterly.
• Prepares yearly expense budget and inputs into the College of Medicine budgeting program.
• Other duties as needed.

Benefits

• Health, Dental & Vison Insurance.
• Staff Retirement Plans.
• Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave and 11 paid holidays annually).
• Tuition Assistance (UF Employee Education Program).
• Public Service Loan Forgiveness (PLSF) Eligible Employer.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees