Accountant III

Commonwealth of Massachusetts•Boston, MA

About The Position

MassDOT’s General Accounting section of the Chief Financial Office is looking for an Accountant to provide support for all five MassDOT Divisions (Highway, Rail & Transit, Registry of Motor Vehicles, Aeronautics, and Planning and Enterprise Services). The incumbent will be responsible for processing financial transactions in addition to examining, analyzing, and interpreting accounting records for the purpose of giving advice or preparing statements for MassDOT. The selected candidate may also perform other job-related functions as required.

Requirements

Applicants must have at least (A) three years of full-time, or equivalent part-time, professional experience in accounting or auditing, of which at least (B) one year must have been in a supervisory, administrative or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions below.
An Associate's degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience.
A Bachelor's degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience.
A Graduate degree with a major in accounting, business administration or business management may be substituted for the required experience.
Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Responsibilities

Review accounting procedures, reports, etc. for accuracy, updating and corrections and for recommending changes or improvements in agency accounting procedures or operations.
Review financial reports for trends in major programs to determine their effect on spending.
Encumbrance/Contract Review and Entry.
Review contracts and encumbrances to ensure compliance with State Finance Law, as well as ensuring accuracy for funding and program information.
Enter encumbrances into the Commonwealth’s accounting system (MOSAIC).
Resolve any issues with DOT business units or the State Comptroller’s Office.
Maintain up-to-date records.
Vendor Maintenance.
Review W-9 and EFT forms for new and existing vendors.
Communicate with the vendor to ensure information is accurate and legitimate.
Process W-9 and EFT forms into the Commonwealth’s vendor database (MOSAIC).
Maintain up-to-date records.
Check Trace.
Research unpaid check requests and verify check has or has not been cashed.
Submit unpaid check request to Treasurer’s office to stop old check and reissue new check or verify a check has been cashed.
Communicate with the Department business units about the status of the new check and ensure check gets to the correct location.
Work with the Department business unit to verify address in the Commonwealth’s database (MOSAIC) is accurate to prevent future occurrences.
Maintain up-to-date records.
Unclaimed Check Fund Request.
Review unclaimed check fund requests from the Office of the State Treasury (TRE).
Run vendor payment history reports to authenticate claim and process back to the TRE.
Returned Checks.
Research vendor information for all checks issued by DOT and are returned by Treasury due to an undeliverable address.
Communicate with the Department business units about the status of the new check and ensure check gets to the correct location.
Work with the Department business unit to verify address in the Commonwealth’s database (MOSAIC) is accurate to prevent future occurrences.
Maintain up-to-date records.