Accountant II

University of Florida • Gainesville, FL

5d • $55,000 - $67,000 • Onsite

About The Position

This position is responsible for various accounting functions within EH&S Auxiliary Services. Key areas include accounts receivable, billing, invoicing, processing journal transactions, maintaining accounts receivable records, and reconciling financial data. The role also involves reviewing and processing purchasing, accounts payable, and travel transactions, ensuring compliance with university policies. Additionally, the position supports cash management, deposit reconciliation, and provides financial administration and operational support for EH&S fleet vehicles. The Accountant II will also offer guidance to EH&S staff on financial processes and assist with budget monitoring and special projects.

Requirements

• Bachelor's degree in an appropriate area and two years of relevant experience.
• Proficiency with computers, basic software applications (e.g. Microsoft Office Word, Excel, PowerPoint, Outlook, Access), and working knowledge of PeopleSoft.
• Ability to work independently.
• Ability to provide professional customer service.
• Ability to communicate effectively (verbally and in writing).
• Ability to plan, organize, and coordinate work assignments.
• Must have a valid Florida Driver’s License.

Nice To Haves

• Two or more years of experience in fiscal matters.
• Experience and knowledge of myUFL as it related to fiscal functions and account reconciliations.
• Knowledge of UF Finance and State accounting principles and practices and standard office procedures.
• Knowledge of UF Marketplace and UFGO.

Responsibilities

• Reviews, analyzes, and prepares internal and external invoices for EH&S Auxiliary Services based on service activity and supporting documentation.
• Processes and reviews E2R and E2E journal transactions to ensure proper accounting treatment and chartfield accuracy.
• Maintains and reconciles accounts receivable records and supporting schedules.
• Monitors outstanding receivables, researches discrepancies, and collaborates with departments and external customers to resolve billing and accounting issues.
• Analyzes revenue activity and financial trends and assists with the preparation of financial reports and supporting documentation.
• Reviews and processes purchasing, accounts payable, travel, and PCard transactions in accordance with university policies and procedures.
• Reviews chartfield coding, supporting documentation, and financial transactions to ensure compliance and accuracy.
• Assists with vendor maintenance, purchase orders, voucher processing, and procurement activities.
• Researches and resolves accounting and procurement-related issues and recommends corrective actions when necessary.
• Maintains financial records and documentation supporting departmental operations.
• Performs monthly reconciliations of financial transactions and supporting documentation.
• Reviews financial activity for accuracy, completeness, and compliance with university policies and accounting standards.
• Identifies, researches, and resolves accounting discrepancies and chartfield errors.
• Assists with month-end and year-end financial activities and the preparation of management reports.
• Supports internal control activities and recommends process improvements to strengthen financial operations.
• Reviews, prepares, and records check, CashNet, EFT, and credit card deposits.
• Reconciles deposit activity and maintains accurate financial records within University and departmental systems.
• Monitors cash receipt activity and resolves discrepancies as needed.
• Maintains financial and operational records related to EH&S fleet vehicles, including mileage, maintenance, fuel usage, and associated expenses.
• Provides guidance to EH&S staff regarding financial processes, travel, purchasing, and accounting procedures.
• Assists with budget monitoring, financial tracking, and special projects assigned.
• Maintains effective working relationships with university departments, vendors, and external customers to support departmental financial operations.
• Performs other related duties and special projects assigned in support of EH&S Auxiliary Services and departmental financial operations.

Benefits

• Criminal Background Check required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level