Accountant II

Illinois Secretary of State•Springfield, IL

1d•$4,708 - $8,143•Onsite

About The Position

Responsible for screening, monitoring, and applying deposit closings and/or adjustments for Driver and Vehicle Facilities statewide; balances monthly bank statements from all facility accounts; prepares complex monthly credit card accounting reports; updates bank files making manual adjustments; prepares Treasurer Report on credit card transmittals; and communicates with facilities, department divisions, banks, financial institutions, etc. regarding account funds.

Requirements

Requires knowledge, skill and mental development equivalent to completion of four years college with course work in Accounting and Business Administration and one year of professional accounting or auditing experience, or any equivalent combination of education and experience.
Requires elementary knowledge of state accounting laws, regulations and policies.
Requires working knowledge of professional accounting and auditing procedures, methods and techniques.
Requires working knowledge of standard office accounting equipment and machines.
Requires ability to analyze more complex accounting records and reports.
Requires ability to perform detailed work including written or numerical data to make arithmetic calculations accurately either by machine or manually.
Requires ability to prepare more complex accounting and auditing statements and reports.
Requires ability to identify irregularities and non-compliance with law and established accounting procedures.
Require willingness to travel and possession of a valid Illinois drivers’ license as required by individual positions within the class.
Requires the ability to lift 11-25 lbs.

Responsibilities

Using R.U.S.A.S., (Required Uniform Statewide Accounting System), is responsible for screening monitoring and applying deposit closings and/or adjustments as necessary for Driver and Vehicle facilities statewide; performs data entry to initiate automatic clearing house transfer of funds for inner office departmental divisions including Driver Services, Vehicle Services, and Business Services, after all available deposit data is confirmed, and computer entered, submits a request to run a daily activity report, this report builds a bank file which is retrieved by the Treasurer’s bank to create electronic debits to all facility bank accounts, this includes an Excel spreadsheet of all credit card and service company amounts to be transferred to the Treasurer’s Office.
Balances monthly bank statements from all facility accounts using a computer-generated monthly reconciliation report to check deposits and withdrawals against the bank statement.
Using copies of Excel spreadsheets and copies of monthly reports of sales entered into the computer, verifies that the spreadsheets balance to computer report, adding or deducting any manual adjustments that were made after the report had been sent.
The Treasurer’s Office sends a bank statement that includes the amount of credit card funds transferred through our daily activity automatic clearinghouse wire; amounts are transferred to an Excel spreadsheet where sales totals are later entered to balance.
Communicates with various departments, financial institutions and Driver facility audit staff regarding various operational needs; supplies division administrator with appropriate monthly report information, forwards nonsufficient fund checks with listing report to the Returned Check Section.
Performs other duties as required or assigned.