Accountant II - College of Medicine - Finance and Administration (DOFA)

DOFA•Gainesville, FL

1d•Onsite

About The Position

The primary responsibility of the Accountant II is to assist the Director, Associate Director and Assistant Director of accounting on various functions related to accounting and reporting for the Florida Clinical Practice Association, Inc. This includes preparing supporting schedules to post transactions to the General Ledger as well as various daily and monthly reconciliations. The position will also be responsible for reconciliation of refunds processed in EPIC and paid by the Accounts Payable group for UF Health entities. The role involves frequent interaction with clinic and Billing and Accounts Receivable (BAR) staff. This position is expected to have a thorough understanding of policies, rules and regulations of the College of Medicine and the Florida Clinical Practice Association, Inc. (FCPA). The incumbent must be knowledgeable of Generally Accepted Accounting Principles, accounting terminology, possess excellent communication skills, possess excellent Excel skills and be able to complete tasks in a timely manner. Reconcile patient payments from various EMR systems to Banking data. This will involve working very closely with staff from various areas to ensure accuracy of deposits to the appropriate bank accounts. Work with UF Health Accounting staff to identify errors and transfer funds as needed between the entities. Prepare schedules to support GL payment posting in Microsoft Dynamics. Prepare daily cash reports and distribute to management. Review AllScripts GL data on a daily basis to ensure accurate data capture for month-end reporting. As this is a new process, the incumbent will document processes in standard operating procedure documents and make recommendations for changes as needed. Generate monthly Patient Accrual entries for assigned EMR system for in the General Ledger. Assist the Director and Associate Director in calculating appropriate Reserves and Accounts Receivable. Will cross train with the Assistant Director to provide similar functions for all other EMR data. Responsible for monitoring and reconciling monthly Financial statements, to ensure adherence with contract terms. Will monitor the AR balance and provide periodic reports to management. Will work closely with the Director of Accounting to develop SOPs over this new process. Will cross train with other staff to reconcile the front desk deposits in collaboration with the Assistant Director. Will work with UF Health Physicians staff to identify and correct deposit errors in the EPIC Patient Accounting System (EPIC) and ensure patient funds are properly recorded in the system. This involves excellent Excel skills, the ability to work within established deadlines and follow existing procedures. Works closely with the Assistant Director on various reconciliations, including refunds from EPIC. Reconciles refunds issued through Microsoft Dynamics and works closely with the UF Health Physicians Cash & Refund Department (UFHP CRD) to correct. Responsible for identifying the monthly stale dated items and works with the UFHP CRD to ensure posting back to EPIC. Prepares the monthly stale date list and sends to Cash Accounting for posting.

Requirements

Bachelor’s degree in an appropriate area
Two years of relevant experience
Knowledge of Generally Accepted Accounting Principles
Knowledge of accounting terminology
Excellent communication skills
Excellent Excel skills
Ability to complete tasks in a timely manner
Ability to work within established deadlines
Ability to follow existing procedures

Nice To Haves

An Accounting Degree
Proficiency in the use of Microsoft Excel
Ability to work within tight deadlines
An ability to work with large amounts of data and possess excellent analytical skills
Ability to work independently as well as be a good team player
Good verbal and written communication skills
Ability to effectively prioritize work load

Responsibilities

Reconcile patient payments from various EMR systems to Banking data.
Work with UF Health Accounting staff to identify errors and transfer funds as needed between the entities.
Prepare schedules to support GL payment posting in Microsoft Dynamics.
Prepare daily cash reports and distribute to management.
Review AllScripts GL data on a daily basis to ensure accurate data capture for month-end reporting.
Document processes in standard operating procedure documents and make recommendations for changes as needed.
Generate monthly Patient Accrual entries for assigned EMR system for in the General Ledger.
Assist the Director and Associate Director in calculating appropriate Reserves and Accounts Receivable.
Cross train with the Assistant Director to provide similar functions for all other EMR data.
Monitor and reconcile monthly Financial statements, to ensure adherence with contract terms.
Monitor the AR balance and provide periodic reports to management.
Develop SOPs over this new process.
Cross train with other staff to reconcile the front desk deposits in collaboration with the Assistant Director.
Work with UF Health Physicians staff to identify and correct deposit errors in the EPIC Patient Accounting System (EPIC) and ensure patient funds are properly recorded in the system.
Reconcile refunds processed in EPIC and paid by the Accounts Payable group for UF Health entities.
Reconcile refunds issued through Microsoft Dynamics and work closely with the UF Health Physicians Cash & Refund Department (UFHP CRD) to correct.
Identify the monthly stale dated items and work with the UFHP CRD to ensure posting back to EPIC.
Prepare the monthly stale date list and send to Cash Accounting for posting.

Benefits

Low-cost State Health Plans : Medical, Dental, and Vision Insurance
Life and Disability Insurance
Generous Retirement Options to secure your future
Comprehensive Paid Time Off Packages : (includes over 10 paid holidays, as well as paid family, sick and vacation leave)
Exceptional Personal and Professional Development Opportunities : Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
Tuition Assistance through the UF Employee Education Program
Public Service Loan Forgiveness (PSLF) Eligible Employer

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