Accountant II, Accounts Payable Manager

Aims Local College District•Greeley, CO

11d•Onsite

About The Position

This position manages all aspects of the Accounts Payable function within Financial Services, performs advanced accounting and financial functions with limited supervision, and ensures accurate, timely, and efficient processing of invoices, expenditures, and disbursements. This position ensures that financial activities and the use of funds comply with applicable laws, regulations, accounting standards, and requirements established by governing agencies, including GAAP, GASB, FASB, IRS, and other applicable regulatory authorities. Additionally, this role manages and supervises the Accounts Payable staff, conducts research and evaluation of complex financial data, analyzes accounting and operational issues, identifies potential risks or discrepancies, and recommends suitable alternative solutions. The position will also provide guidance and support to ensure effective financial controls, accurate reporting, compliance, and efficient operations within Accounts Payable.

Requirements

Bachelor’s degree in Accounting or related field plus four (4) years of progressively responsible experience in accounts payable or accounting, including experience with account reconciliation, financial reporting, audit support, and accounting-related compliance requirements, or an equivalent combination of education and/or work experience.
Of the required four (4) years, one (1) year must be supervisory and/or demonstrated leadership experience.
Advanced knowledge of accounting theory, principles, and practices, including GAAP, GASB, and FASB.
Strong knowledge of college/university, federal, and state policies, regulations, and procedures applicable to accounting and accounts payable operations.
Strong analytical, problem-solving, and decision-making skills, with the ability to research issues, evaluate alternatives, and determine appropriate solutions.
Strong attention to detail and accuracy, with the ability to maintain confidentiality and demonstrate accountability for assigned responsibilities.
Demonstrated leadership and interpersonal skills, including the ability to train, support, evaluate, and provide constructive feedback to staff.
Effective organizational and time-management skills, with the ability to prioritize multiple tasks and meet recurring and competing deadlines.
Effective written and verbal communication skills, with the ability to communicate professionally with employees, management, vendors, and other stakeholders.
Proficiency with Microsoft Excel and Word, and experience using accounting, financial, and enterprise resource planning (ERP) systems.
Ability to adapt to changing priorities, work independently and under pressure, manage multiple tasks, and identify and implement process improvements.

Nice To Haves

Four (4) years of progressive accounts payable or accounting experience, with demonstrated AP leadership experience.
Experience with automated/integrated accounting systems (i.e. Workday).
Previous experience working in a higher education, government, and/or non-profit environment.
Knowledge and experience with governmental or fund accounting and GASB reporting requirements.
Experience supporting financial audits, including preparing audit documentation and responding to auditor requests.
Advanced Microsoft Excel skills, including data analysis, pivot tables, and lookup functions.
Experience developing, documenting, and implementing accounting policies, procedures, and process improvements.
Experience with multi-site sales tax recording.

Responsibilities

Review, update, and maintain proper documentation for Aims Community College, as well as for local, state, and federal policies and procedures.
Establish and uphold Accounts Payable (AP) procedures, policies, and internal controls.
Monitor Accounts Payable performance metrics and create reports to identify trends, issues, and opportunities for improvement.
Identify opportunities to automate manual processes and enhance the use of accounting systems and technology.
Evaluate and optimize AP workflows, including invoice processing, approvals, payment processing, and vendor management.
Regularly review, update, or rewrite Accounts Payable policies and procedures as needed.
Identify and implement process improvements to enhance efficiency, accuracy, and timeliness in Accounts Payable.
Supervise, support, train, and evaluate the Accounts Payable Technicians in accordance with the College’s established policies and procedures.
Communicate regularly with internal departments and external vendors to analyze and resolve urgent issues.
Review, analyze, and reconcile all assigned Accounts Payable accounts.
Provide management reports and other information upon request.
Participate in the annual audit process for assigned funds; review, analyze, and address any audit comments related to Accounts Payable.
Support external audits by providing necessary documentation and responding to inquiries.
Assist with month-end and year-end close activities, including AP reconciliations and accruals.
Prepare bank account reconciliations for payroll and manage 1099 preparations.
Complete monthly sales tax returns.
Coordinate the Colorado Payback (Unclaimed Property) program.
Serve as the primary check printer and ACH releaser on a regular weekly basis.
Verify and process travel and mileage reimbursements.
Differentiate between Independent Contractors and Employees.
Initiate stop payments on checks.
Initiate journal vouchers for monthly travel and procurement card expenses.
Other Duties as Assigned

Benefits

100% employer provided medical & dental coverage employees (employee only option)
85% employer provided medical & dental coverage for employee's spouse and/or family
Voluntary vision insurance
Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
17 paid holidays and 3 personal days each year
Summer schedule: 4-day work week - Fridays Off
Employer paid long-term disability and life insurance premiums
Tuition waiver & reimbursement for employees
Tuition waiver for dependents
PERA employer
Additional supplemental benefits & retirement programs available
Access to the PERC (Aims gym) for employee & one guest
Free parking on all campuses