Accounts Payable Accountant II
About The Position
The purpose of this classification is to perform professional level financial accounting and reporting functions. This role involves reviewing invoices for payment approval, posting them to the financial system, verifying accuracy, and ensuring correct account codes are used. The position also tracks credit memos, reconciles processed work, and prepares monthly reports. Responsibilities include responding to vendor and internal inquiries, maintaining vendor information, and assisting with check processing. The role also entails performing accounts payable functions for assigned accounts, entering financial data, preparing journal entries, reconciling accounts, and ensuring timely and accurate financial statements. A key aspect is maintaining up-to-date knowledge of relevant laws and regulations, and staying aware of industry trends through workshops and training.
Requirements
- Associate's Degree in Finance, Accounting, or related field required.
- Supplemented by three years of experience in financial accounting.
- Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Responsibilities
- Reviews invoices for satisfactory payment approval for assigned departments.
- Posts invoices to the appropriate purchasing document in the financial system.
- Verifies the accuracy of vendor invoices and confirms that the correct account codes are used in the financial system.
- Verifies the RC to match the outgoing payments.
- Keeps track of credit memos to outgoing payments to post simultaneously.
- Verifies and calculates all extensions and totals on invoices (calculating and taking discounts when applicable).
- Maintains and tracks all payments and encumbrances, invoices, statements, etc.
- Verifies financial data for use in maintaining accounts payable records and provides other clerical support necessary to pay the obligations of the organization.
- Reconciles processed work by verifying entries and comparing system reports to balances.
- Prepares analyses of accounts and producing monthly reports and entry statistics.
- Responds to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment.
- Maintains accurate Vendor Customer information by notifying Vendor Enrollment and ensuring payments to the correct locations.
- Leads/assists on check table, stuffing checks and taking to the mail room.
- Performs accounts payable functions for an assigned account: enters and posts financial data; prepares and approves journal entries; reconciles accounts; calculates data and enters data into computer systems; researches errors and makes corrections as required.
- Ensures timely, accurate, and complete preparation of financial statements for internal purposes, or as required by various reporting authorities.
- Maintains financial records.
- Prepares tax forms.
- Prepares and submits mandatory reports.
- Maintains a comprehensive, current knowledge of applicable laws and regulations.
- Maintains an awareness of new trends and advances in the profession.
- Attends workshops and training sessions as appropriate.
- Performs other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
