Accountant - Disbursements And Accounts Payable

Kilroy Realty•Los Angeles, CA

About The Position

The Accounts Payable Specialist supports the Company’s end-to-end disbursement operations, including invoice processing, vendor management, payment workflows, and reconciliation activities. This role ensures timely and accurate payments, adherence to policy and internal controls, and strong customer service to internal stakeholders and external vendors. The Specialist collaborates closely with the Disbursements and Accounts Payable Manager and cross-functional teams to maintain efficient AP operations and support continuous improvement initiatives.

Requirements

2–3 years of accounts payable or general accounting experience.
Proficiency in Excel and experience with ERP systems; Yardi and PayScan strongly preferred.

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business, or related field preferred.
Strong analytical skills with the ability to research and resolve discrepancies.
Excellent communication and customer service skills.

Responsibilities

Process invoices through Yardi PayScan, ensuring accuracy, complete documentation, and appropriate workflow routing.
Review invoice exceptions, research issues, and route items into correct approval workflows.
Reconcile vendor statements, research discrepancies, and follow up on outstanding invoices.
Route general ledger disbursement batches for approval and process payments in coordination with the outsourced payment vendor.
Set up new vendors, verify tax information using TIN Check, and maintain accurate vendor master data.
Support W-9 collection and 1099 annual reporting.
Assist in compliance reviews to ensure adherence to internal controls and Company policies.
Provide high-level support to internal departments and external vendors regarding invoices, payment status, and AP procedures.
Collaborate with Asset Management, Treasury, Project Management, and IT on disbursement-related initiatives and issue resolution.
Support continuous improvement initiatives led by the Disbursements and Accounts Payable Manager.
Maintain Yardi AP workflows and assist with enhancements related to approval routing and automation.
Participate in bank transition projects, ACH initiatives, and positive pay file verification activities.
Assist with month-end and quarter-end close procedures related to AP activity.
Provide auditors with requested documentation and support audit inquiries.