Accountant Assistant

NORTHEASTERN SUPPLY INC•Rosedale, MD

2d•$50,000 - $58,500•Onsite

About The Position

The Accountant Assistant supports the Finance Department by maintaining accurate financial records, managing fleet-related accounting functions, and assisting with month-end and year-end close. The role provides cross-departmental support to Accounts Payable, Accounts Receivable, and corporate card administration. It requires strong attention to detail and the ability to manage multiple responsibilities in a fast-paced environment. The position is full-time and based at the Golden Ring Home Office in Baltimore, Maryland. It reports to the Controller and is part of the Finance Department. The listed annual salary range is $50,000–$58,500. Benefits become available after 45 days of employment.

Requirements

Associate's degree in Business, Accounting, Economics, or equivalent work experience.
Three or more years of experience in a similar role.
Strong problem-solving skills.
Excellent written and oral communication skills.
Ability to organize and manage multiple priorities.
Intermediate Excel skills.
Valid driver's license.

Responsibilities

Maintain the fuel card program, including reviewing monthly billing, noting discrepancies, and obtaining manager approval of cardholder usage.
Add and delete fuel cards, assign fuel card PINs to employees, and assist employees with point-of-sale issues.
Update the fleet report for driver insurance and keep it current and audit-compliant.
Maintain vehicle files for expiring registrations and emissions, and maintain, update, and reconcile the EZ Pass database.
Monitor speed violations, prepare annual reporting, and book fixed asset acquisitions and disposals.
Complete bank and post office runs multiple times per week.
Assist with month-end and year-end closing procedures.
Liaise with Accounts Payable and Accounts Receivable and assist with internal audits by preparing documentation and fact-checking financial data.
Cross-train with Accounts Payable Specialist and Credit Specialist positions to provide coverage during vacations or extended absences.
Void checks and defund credit cards for the Accounts Payable Department as necessary, track Accounts Payable credit memos, and balance the Accounts Receivable GL 1140.
Monitor spending and approve corporate card expenses; order and cancel cards as requested by management.
Reconcile and pay corporate credit card and Payables credit card statements.
Enter payroll, month-end spreadsheets, rebates, and other data into the ERP system.
Initiate bank transfers and wires.
Fulfill branch requests for supplies as needed, such as credit card tape and deposit slips.
Manage special projects initiated by management, including digital migration and purging physical records past their storage life.
Assist the Controller and Assistant Controller with additional tasks as needed.
Perform other duties as assigned.