Accountant Assistant

NORTHEASTERN SUPPLY INC•Rosedale, MD

4d•Onsite

About The Position

The Accounting Assistant supports the Finance Department by maintaining accurate financial records, managing fleet related accounting functions, assisting with month end and year end close, and providing cross departmental support to Accounts Payable, Accounts Receivable, and Corporate Card administration. This role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple responsibilities in a fast paced environment.

Requirements

Associate’s degree in Business, Accounting, Economics, or the equivalent work experience
3 years plus in a similar role
Problem solver
Excellent written and oral communication skills
Ability to organize and manage multiple priorities
Intermediate Excel skills
Valid Driver’s license

Responsibilities

Maintain fleet information: Maintain fuel card program including monthly billing review, notation of discrepancies or misuse of fuel cards, and working with managers for their review and approval of cardholder usage
Addition/deletion of fuel cards, assign fuel card PINs to employees, and assist employees with problems arise at the point of sale
Update the fleet report for driver’s insurance, ensuring that spreadsheet is up to date and compliant with annual audit requirements
Maintain vehicle files for expiring registrations and emissions
Maintain, update, and reconcile the EZ Pass database
Monitor speed violations
Prepare annual reporting
Book fixed asset acquisitions and disposals
Complete bank and post office runs multiple times per week
Assist with month-end and year-end closing procedures
Liaise with the Accounts Payable and Accounts Receivable departments
Assist with internal audits by preparing necessary documentation and fact-checking financial data
Crosstrain with Accounts Payable Specialist and Credit Specialist positions to fill in for vacations or extended absences
Void checks and defund credit cards for the AP Department as necessary
Track AP credit memos
Balance the AR GL 1140
Reconcile and pay the Payables credit card statement
Maintain the corporate credit card account
Monitor spending
Approve corporate card expenses
Order and cancel cards as requested by management
Reconcile and pay the corporate credit card statement
Data Entry and Bookkeeping
Enter payroll, month-end spreadsheets, rebates, etc. into the ERP system
Initiating bank transfers and wires
Fulfill branch requests for supplies as needed (credit card tape, deposit slips, etc.)
Managing special projects that are initiated by management – currently digital migration and purging physical records that are past storage life
Assist the Controller and Assistant Controller with additional tasks as needed