AP - Onsite (Urgent Need)

millenniumsoft•San Diego, CA

9h•Onsite

About The Position

Role will support day‑to‑day accounting, billing, accounts receivable, AP processing, and close activities. This role is highly hands-on and will work across multiple systems (QuickBooks, Maxio, Salesforce, JPMorgan, and SharePoint) to ensure timely invoicing, cash application, reconciliations, reporting, and month‑end close support. The role will closely partner with internal stakeholders, GBS, and downstream accounting teams to maintain operational stability.

Requirements

3–5+ years of experience in accounting operations, AR, billing, or finance support
Hands-on experience with QuickBooks and accounting under US GAAP (required); Maxio and Salesforce experience strongly preferred
Comfort working in manual, transition-state environments with evolving processes
Strong attention to detail and ability to manage recurring deadlines (weekly and monthly)
Solid communication skills for customer, internal, and cross‑functional interactions
Proficiency in Excel and shared documentation tools (SharePoint)

Nice To Haves

Bachelors degree in Accounting and/or CPA
Experience supporting SaaS or subscription-based revenue models
Exposure to month-end close in a multi-entity environment
Experience working with bank reconciliations and cash application
Background supporting ERP or finance transformation projects is a plus
Success in This Role Looks Like Accurate and timely invoicing and cash application Minimal AR backlog and responsive customer communication Clean bank reconciliations and reliable reporting

Responsibilities

Revenue, Billing & Accounts Receivable Prepare and process monthly and weekly invoicing for subscription and hardware revenue using QuickBooks, Maxio, and Salesforce
Support new deal invoicing and processing of new opportunities, including transaction configuration in Maxio and alignment with Salesforce data
Perform manual hardware invoicing and resolve billing exceptions
Monitor and manage the shared AR inbox , responding to customer inquiries related to invoices, POs, contracts, payment status, and account updates
Apply customer cash receipts and research discrepancies using QuickBooks and JPMorgan bank data
Support expired transaction reviews and follow up on unresolved billing or payment issues
Cash, Banking & Reconciliations Perform weekly bank reconciliations using QuickBooks and JPMorgan extracts
Identify and support intra–business unit cash transfers , including researching misdirected payments and coordinating entries
Track expected customer payments and coordinate with stakeholders on payment timing and resolution
Reporting & Compliance Support Prepare and submit monthly sales and operational reports , including: Sales reporting State sales tax reporting using custom QuickBooks reports and Excel templates
Support Canada-related reporting activities (sales reporting, deferred revenue schedules, manual billings, and cash application) as part of transition readiness
Assist with annual property tax, 1099s, and verification activities as needed
Month-End Close Support Record and support close entries, including: Deferred revenue Royalties Prepaids and amortization Commissions System load entries
Assist with day‑1 flash reporting and post-close support
Ensure documentation is saved and maintained in SharePoint and close support folders
Systems & Process Support Work across multiple finance and operations systems, including: QuickBooks (US & Canada) Maxio Salesforce JPMorgan banking tools SharePoint