Accountant and Facilities Administrator - Hybrid

American Association of Critical Care Nurses • Aliso Viejo, CA

2d • Hybrid

About The Position

The Accountant and Facilities Administrator performs and oversees assigned accounting functions, facilities operations, and financial activities that support organizational objectives. Working closely with the CFO and Controller, the position applies accounting principles and independent judgment to property accounting, Chapter financial processes, facilities-related activities, and operational needs. It serves as a liaison among Finance, Property Management, Chapter leadership, and internal departments to support accurate financial reporting, effective facilities operations, process improvements, and operational effectiveness.

The role is hybrid and may require occasional travel. It includes accounting and financial reporting, facilities administration, Chapter financial administration, budgeting, financial analysis, and organizational projects. The work is primarily performed in an office environment and involves detailed financial and administrative tasks, frequent communication, sustained attention, and independent decision-making. The position requires occasional physical activity and may involve lifting or carrying light materials.

AACN is the largest specialty nursing organization in the world, representing more than 550,000 nurses caring for acutely and critically ill patients. It is an equal opportunity employer. The target pay range is $62,366–$77,958. Benefits include paid time off, health plans, dental and vision coverage, company-paid life and short-term disability insurance, other benefits, and a retirement savings program with employer matching and an additional company contribution. AACN also offers alternative and flexible work arrangements to support work/life balance.

Requirements

• Demonstrated ability to independently manage responsibilities using sound judgment, discretion, and professional decision-making.
• Excellent oral and written communication skills, including the ability to communicate financial information to diverse audiences.
• Ability to coordinate multiple concurrent finance and facilities initiatives, establish priorities, manage timelines, monitor progress, and proactively resolve issues.
• Strong interpersonal and collaborative skills and ability to build effective working relationships across organizational levels.
• Analytical and critical-thinking skills, including evaluating information, identifying issues, developing recommendations, and supporting business solutions.
• Ability to interpret policies, analyze financial information, and provide guidance and consultation to management and internal stakeholders.
• Ability to manage multiple priorities, maintain confidentiality, exercise independent judgment, and comply with organizational policies and financial controls.
• Proficiency with Microsoft Office, Google Workspace, and ERP/accounting software such as Microsoft Dynamics GP (Great Plains), Dynamics Budgets, and netForum.
• At least five years of progressively responsible accounting, finance, facilities administration, property management, or related experience.
• Experience managing multiple projects, priorities, and deadlines simultaneously while exercising sound judgment and meeting established objectives, or related experience.

Nice To Haves

• Bachelor’s degree in Accounting, Finance, Business, or a related field is preferred.
• Experience with facilities administration, property management, vendor coordination, or related operational support is preferred.
• Experience with accounting systems, financial records, reconciliations, and Microsoft Office or Google Workspace applications is preferred.

Responsibilities

• Review accounting transactions for accuracy, completeness, and compliance with accounting principles, organizational policies, and internal controls.
• Maintain fixed asset records, including acquisitions, disposals, depreciation, and amortization schedules; prepare monthly depreciation and amortization journal entries; and reconcile related subledgers and general ledger variances.
• Manage month-end close activities for AACN Property Holdings, including journal entries and financial reporting.
• Reconcile and review mortgage accounts, interest accruals, property insurance, and personal property taxes, and resolve discrepancies.
• Reconcile FSA and HSA activity, prepare related journal entries, review transactions, and partner with Payroll to ensure accurate recording of contributions and reimbursements.
• Manage and analyze advertising revenue accounting with the Association’s publishing partner, including receivables, deferred revenue schedules, invoices, and payment reconciliation.
• Manage facilities operations and related financial activities in accordance with organizational objectives, budgets, and policies.
• Oversee day-to-day facilities operations in partnership with the property management company and coordinate solutions to operational needs.
• Plan, coordinate, and execute facilities projects while monitoring scope, timelines, budgets, and outcomes.
• Develop, monitor, and update facilities budgets and forecasts; analyze financial impacts and trends.
• Manage workspace assignments and facilities requests in collaboration with Property Management, Human Resources, Information Technology, and other departments.
• Oversee Chapter financial administration and ensure alignment with financial policies and reporting requirements.
• Collect, review, analyze, and evaluate Chapter financial information for timely, accurate, and complete reporting.
• Monitor Chapter financial reporting deadlines and work with Chapter officers to resolve outstanding requirements and discrepancies.
• Facilitate monthly meetings between Chapters and Finance to discuss financial performance, reporting trends, activity, projects, and emerging issues.
• Review Chapter reconciliation status, analyze trends and variances, identify issues, and recommend improvements to reporting and internal controls.
• Provide financial guidance, training, and support to incoming Chapter Treasurers.
• Support budgeting, forecasting, and financial planning by preparing, analyzing, and interpreting financial information and decision-support materials.
• Contribute to annual budgets and Board presentations through compilation and analysis of financial data.
• Prepare and analyze financial summaries, dashboards, reports, graphs, and presentations for the Board of Directors, Strategic Council, and leadership.
• Develop and deliver financial and operational communications through presentations, webinars, videos, and other materials as needed.
• Lead or participate in special projects and organizational initiatives as assigned.
• Uphold the organization’s talent philosophy and values, and perform other duties as assigned.

Benefits

• Generous paid time off.
• Low-cost health plans for medical and mental health services.
• Dental and vision coverage.
• Company-paid life insurance and short-term disability insurance.
• Retirement savings program with employer matching and an additional company contribution.
• Various alternative and flexible work arrangements to support work/life balance.
• Other benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level