Accountant and Facilities Administrator - Hybrid

American Association of Critical Care Nurses • Aliso Viejo, CA

4d • $62,366 - $77,958 • Hybrid

About The Position

The Accountant and Facilities Administrator is responsible for performing and overseeing assigned accounting functions, facilities operations, and financial activities and initiatives that support organizational objectives. Working closely with the CFO and Controller, this position applies accounting principles and exercises independent judgment in analyzing property accounting, Chapter financial processes, managing facilities-related activities, and evaluating operational needs. The role serves as a key liaison among Finance, Property Management, Chapter leadership, and internal departments to ensure accurate financial reporting, efficient facilities operations, and ongoing process improvements and operational effectiveness.

Requirements

• Demonstrated ability to independently manage assigned responsibilities while exercising sound judgment, discretion, and professional decision-making.
• Excellent oral and written communication skills, including the ability to communicate financial information to diverse audiences.
• Ability to coordinate multiple concurrent finance and facilities initiatives by establishing priorities, managing timelines, monitoring progress, and proactively resolving issues.
• Strong interpersonal and collaborative skills with the ability to build effective working relationships across all levels of the organization.
• Demonstrated analytical and critical thinking skills with the ability to evaluate information, identify issues, develop recommendations, and support effective business solutions.
• Ability to interpret policies, analyze financial information, and provide guidance and consultation to management and internal stakeholders within assigned areas of responsibility.
• Demonstrated ability to manage multiple priorities while exercising independent judgment, maintaining confidentiality, and ensuring compliance with organizational policies and financial controls.
• Proficiency with Microsoft Office, Google Workspace, and ERP/accounting software such as Microsoft Dynamics GP (Great Plains), Dynamics Budgets, and netForum.
• Bachelor’s Degree in Accounting, Finance, Business, or other related field preferred
• Minimum five (5) years of progressively responsible accounting, finance, facilities administration, property management, or related experience.
• Experience managing multiple projects, priorities, and deadlines simultaneously while exercising sound judgment and meeting established objectives, or related experience.
• The role requires frequent communication and interaction with others, including in-person, telephone, and electronic communication. The role requires the ability to clearly exchange information, respond to inquiries, and present information to internal stakeholders and external partners.
• The work is primarily performed in an office environment with a quiet to moderate noise level. The role requires prolonged periods of sitting and/or standing while performing accounting, reporting, analysis, and administrative tasks. Frequent use of hands and fingers is required for operating computers, standard office equipment, and financial systems.
• This position requires the ability to manage multiple priorities, maintain accuracy under deadlines, and perform detailed financial and administrative work requiring sustained attention to detail and concentration. The role requires the ability to interpret, analyze, and apply written and verbal instructions, exercise sound judgment, and make independent decisions within established policies and procedures.
• The role requires cognitive abilities including problem-solving, critical thinking, prioritization, and the ability to identify issues, assess impacts, and support resolution across financial and operational processes. The role requires the ability to work independently with limited supervision while managing complex, varied, and non-routine assignments. Work involves frequent analysis, evaluation, interpretation, and application of information to support sound business decisions and recommendations. Requires the ability to exercise independent judgment and discretion, determine appropriate courses of action, and resolve complex issues requiring evaluation of available information and consideration of multiple factors. Sustained focus, accuracy, accountability for outcomes, and effective prioritization of competing responsibilities are essential.
• Occasional physical activity may be required, including walking, bending, stooping, kneeling, crouching, or reaching. The role may require occasional lifting or carrying of light materials related to office or facilities support activities.

Nice To Haves

• Experience with facilities administration, property management, vendor coordination, or related operational support preferred.
• Experience working with accounting systems, financial records, reconciliations, and Microsoft Office or Google Workspace applications preferred.

Responsibilities

• Analyzes and reviews accounting transactions to ensure accuracy, completeness, and compliance with established accounting principles, organizational policies, and internal controls.
• Maintains the Association's fixed asset records, including acquisitions, disposals, depreciation, and amortization schedules, while evaluating asset activity for accuracy and appropriate accounting treatment.
• Prepares monthly depreciation and amortization journal entries and reconciles, analyzes, and resolves variances within related subledgers and the general ledger.
• Manages the month-end close activities for AACN Property Holdings, including preparation, review, analysis, and documentation of journal entries and financial reporting.
• Reconciles and reviews mortgage accounts, interest accruals, property insurance, and personal property taxes, identifying discrepancies and determining appropriate resolution.
• Reconciles Flexible Spending Account (FSA) and Health Spending Account (HSA) activity, prepares related journal entries, and reviews transactions for accuracy and compliance with applicable requirements.
• Partners with Payroll to ensure accurate recording of FSA and HSA contributions and reimbursements, troubleshooting discrepancies and supporting accurate financial reporting.
• Manages and analyzes advertising revenue accounting with the Association's publishing partner, including accounts receivable tracking, deferred revenue schedules, invoice monitoring, and payment reconciliation.
• Manages facilities operations and related financial activities in accordance with organizational objectives, budgetary guidelines, and established policies.
• Oversees day-to-day facilities operations in partnership with the property management company, evaluating operational needs, coordinating solutions, and ensuring effective service delivery.
• Leads the planning, coordination, and execution of facilities projects, monitoring scope, timelines, budgets, and outcomes to support successful project completion.
• Develops, monitors, and updates facilities budgets and forecasts, analyzing financial impacts and identifying trends.
• Manages workspace assignments and facility requests while collaborating with Property Management, Human Resources, Information Technology, and other departments.
• Oversees Chapter financial administration activities to support departmental and organizational goals and objectives while ensuring alignment with established financial policies and reporting requirements.
• Manages the collection, review, analysis, and evaluation of Chapter financial information to ensure timely receipt, accuracy, completeness, and appropriate financial reporting practices.
• Monitors compliance with financial reporting deadlines, evaluates outstanding requirements or reporting issues, and collaborates with Chapter officers to resolve discrepancies and implement appropriate solutions.
• Facilitates monthly meetings between Chapters and Finance teams to review financial performance, reporting trends, financial activity, projects, and emerging issues requiring attention or follow-up.
• Reviews Chapter financial reconciliation status, analyzes trends and variances, identifies issues, and recommends process improvements to strengthen financial reporting, accuracy, and internal controls.
• Provides financial guidance, training, and support to incoming Chapter Treasurers regarding accounting responsibilities, financial reporting requirements, and application of organizational policies and procedures.
• Supports organizational budgeting, forecasting, and financial planning activities by preparing, analyzing, and interpreting financial information, reports, and decision-support materials.
• Contributes to the development of annual budgets and Board presentations through the compilation, analysis, and interpretation of financial data.
• Prepares and analyzes financial summaries, dashboards, reports, graphs, and presentations for the Board of Directors, Strategic Council, and leadership to support informed business decisions.
• Develops and delivers financial and operational communications through presentations, webinars, videos, and other communication materials as needed.
• Leads or participates in special projects and organizational initiatives as assigned, applying accounting knowledge and professional judgment to support business objectives.
• Upholds the organization’s talent philosophy and values.
• Performs other duties as assigned.

Benefits

• generous paid time off
• low-cost health plans for medical and mental health services
• dental
• vision
• company-paid life and short-term disability insurance
• a variety of other benefits
• retirement savings program with employer matching and additional company contribution

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level