Account Specialist III

County of Mendocino•Ukiah, CA

1d•Onsite

About The Position

The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in a variety of departments, service areas, and locations throughout the County, should they occur. The current vacancy is in Ukiah. Under direction, performs complex accounting and clerical functions, and record-keeping duties; reviews, processes, and maintains detailed financial reports; processes invoices for payment; and works on special accounting projects. Bilingual English/Spanish encouraged to apply.

Requirements

Graduation from high school or GED AND three years of experience performing accounting support duties (bookkeeping, accounts payable/receivable processing, financial report preparation, and invoice tracking and auditing); OR One year of full-time experience as an Account Specialist II with Mendocino County; OR An equivalent combination of related education, training, and experience that provides the required knowledge, skills, and abilities to perform the essential functions of the job.
Knowledge of: Policies and procedures, codes, ordinances, and departmental operating standards.
Basic government accounting and budgetary principles, including accounts payable/receivable, auditing, and payroll procedures.
Records management principles, including report preparation and filing systems.
Professional business communication, including proper English usage, grammar, and correspondence standards.
Customer service principles and practices.
Applicable federal, state, and local ordinances, laws, rules and regulations.
Business mathematics, including calculations with percentages and decimals.
Skill in: Exercising sound judgment and discretion while working independently within established guidelines.
Evaluating administrative processes and implementing effective solutions.
Planning, coordinating, and reviewing work assignments of other staff.
Operating standard office equipment and computer applications for accounting and financial systems.
Researching, compiling, and summarizing a variety of informational and statistical data.
Performing data entry and retrieval with speed and accuracy.
Communicating effectively, both verbally and in writing, with staff, clients, and other departments.
Mental and Physical Ability to: Read and comprehend instructions, routine correspondence and memos.
Understand and carry out oral and written instructions.
Establish and maintain effective working relationships with others.
Deal with problems involving several concrete variables in standardized situations.
While performing the essential functions of this job the employee is regularly required to sit, use hands to finger, handle, or feel, and speak and hear.
Lift and carry, push and/or pull, or move objects weighing up to 25 pounds.

Nice To Haves

Valid Driver's License is preferred but not required.
Some positions in this classification may require possession of a valid California driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Responsibilities

Performs complex department-specific accounting and bookkeeping tasks, ensuring compliance with County policies, procedures, and regulatory requirements.
Reviews and validates accounts payable and receivable transactions for accuracy, examining complex invoices and reconcile accounts.
Maintains and oversees comprehensive financial record-keeping systems, including complex journal entries and reconcile accounts.
Analyzes and audits financial documents for compliance; identifying operational inefficiencies and recommending process improvements.
Researches and resolves complex accounting discrepancies, maintaining the integrity of financial records.
Analyzes data and prepares comprehensive reports for local, state, and federal requirements.
May assist in departmental budget-related activities, including data entry, reconciliation, and the preparation of budget reports.
Creates and reviews professional correspondence and technical reports.
Develops and maintains comprehensive filing and tracking systems.
Oversees departmental payroll processing, including reviewing exception time, resolving discrepancies, and ensuring compliance with regulations.
Develops and revises presentation materials for management use.
Coordinates and facilitates committee meetings, which may include agenda preparation and follow-up.
Provides training and guidance to other staff members.
Provides work direction, conducts training, reviews work products, and may contribute to performance evaluations under supervisory oversight.
Serves as backup for other positions within the department.
May oversee daily banking activities and cash-handling procedures.
May provide operational guidance and support for department operations.
Performs other related duties as assigned.