Account Receivable Specialist

SHI International Corp.•Somerset, NJ

3d•$45,000 - $55,000•Hybrid

About The Position

The Accounts Receivable (AR) Specialist is responsible for processing a variety of internal invoices, ensuring timely payments, maintaining accurate financial records, and resolving payment-related inquiries. This role partners with multiple departments to secure required approvals, supports audit activities, reconciles vendor statements, and helps maintain financial accuracy and compliance. The AR Specialist must effectively manage a high-volume workload while demonstrating strong organizational skills, attention to detail, and a commitment to meeting deadlines.

Requirements

Completed Associate's Degree or relevant work experience required
1-3 years of experience in a similar role
Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook - Intermediate.
Attention to Detail: Ability to identify errors or inconsistencies and make necessary corrections.
Analytical Thinking: Ability to analyze information, identify patterns, and draw logical conclusions.
Financial Awareness: Ability to analyze and interpret financial reports and data.
Data Analysis: Ability to identify trends, develop hypotheses, and apply statistical techniques when appropriate.
Documentation: Ability to create, maintain, and update documentation with accuracy and consistency while identifying areas requiring clarification.
Time Management: Ability to effectively manage time, prioritize tasks, and meet deadlines.
Problem-Solving: Ability to identify issues, propose solutions, and independently take action to resolve challenges.
Communication: Ability to communicate information clearly and effectively while adapting messaging to different audiences.
Ethics and Integrity: Ability to identify ethical concerns and uphold established ethical standards.
Organization: Ability to prioritize responsibilities, manage workflow, and effectively track tasks and commitments.

Responsibilities

Process a variety of internal invoices and financial transactions, including purchase invoices, partner invoices, miscellaneous invoices, check requests, customer rebates, customer refunds, and customer-related sales orders.
Respond to inquiries regarding vendor issues and payment status updates.
Ensure vendors receive payments within agreed-upon terms after all required internal confirmations have been completed.
Collaborate with various departments to obtain appropriate approvals prior to invoice payment processing.
Assist with audits, including auditing customer Statements of Work (SOWs) to ensure accurate customer billing and auditing invoices subject to use tax and allocating them to the appropriate division.
Reconcile vendor statements to maintain accurate financial records.
Maintain miscellaneous general ledger (GL) cost spreadsheets as needed.
Manage multiple priorities and a high-volume workload while meeting established deadlines.