Account Payable Specialist at the Hilton Hotel

Valor Hospitality Partners•College Station, TX

2d•Onsite

About The Position

Assist with the supervision and coordination of the accounting operations in the hotel. Compiles, reviews, reconciles, prepares and analyzes entries to facilitate the bookkeeping function. Assist with the process of financial statements and other reports to ensure accurate and timely information. Help define and train on the 3-bid purchasing process. Verify accounts payable invoices and pricing against information in purchase orders. Reconcile all required supporting documentation (3-way match) with the invoice prior to posting the payables transaction. Enter and upload all invoices into to the accounting software. Reconcile vendor account balances with vendor statements, investigate any discrepancies and communicate with vendors as necessary. Organize and maintain all bids, purchase orders and invoices. Reconcile and process credit card statements. Support operations team in day-to-day operations relating to vendor inquiries. Submit weekly accounts payable reports for payment approval to ownership. Assist in 1099 preparation and verify W-9 forms are on file for all eligible vendors. Process Fintech ACH vendor payments in the accounting system. Assist with ad hoc accounting work on property level. Embrace and uphold Hilton’s Core Values: Honor, Integrity, Leadership, Teamwork, Ownership & Now.

Requirements

Two to four-year college degree or equivalent education/experience preferred.
A minimum of three years’ experience in a related or management position.
Hotel experience
Ability to perform critical analysis and manage wide-range of information professions.
Requires advanced knowledge of the principles and practices within the finance and hospitality recommendations and make decisions based on established policies and procedures.
Ability to investigate and analyze current activities or information and indicate logical conclusions.
Possesses experiential knowledge required for management of people and complex problems.
Requires Excellent oral, written, listening and presentation skills sufficient to produce communication that properly reflect the Foundation Image.
Ability to delegate, manage manpower and organize complex projects and establishes priorities consistent with department/hotel objectives.
Communicate to both, guests and fellow associates, professionally and positively.

Responsibilities

Help define and train on the 3-bid purchasing process.
Verify accounts payable invoices and pricing against information in purchase orders.
Reconcile all required supporting documentation (3-way match) with the invoice prior to posting the payables transaction.
Enter and upload all invoices into to the accounting software.
Reconcile vendor account balances with vendor statements, investigate any discrepancies and communicate with vendors as necessary.
Organize and maintain all bids, purchase orders and invoices.
Reconcile and process credit card statements.
Support operations team in day-to-day operations relating to vendor inquiries.
Submit weekly accounts payable reports for payment approval to ownership.
Assist in 1099 preparation and verify W-9 forms are on file for all eligible vendors.
Process Fintech ACH vendor payments in the accounting system.
Assist with ad hoc accounting work on property level.
Embrace and uphold Hilton’s Core Values: Honor, Integrity, Leadership, Teamwork, Ownership & Now.