Account Payable Coordinator

KENCCID•Philadelphia, PA

1d•Onsite

About The Position

This role is responsible for managing accounts payable processes, including invoice review, data entry, check preparation, and various financial reporting tasks. The position also involves direct interaction with community house managers and other staff regarding financial matters, and requires ensuring respectful treatment of all individuals. The Account Payable Coordinator will also serve as a backup to the Accounting Manager and supervise a Fiscal Clerk.

Requirements

Associate degree (Required)
Accounts payable: 3 years (Required)
Driver's License (Required)
Reliably commute or planning to relocate before starting work (Required)

Responsibilities

Assure that all Individuals are being treated with respect and dignity.
Prepare client's stipend every four weeks and site food, non-food, staff travel every two weeks for the Community House Managers.
Review invoices and check requests.
Sort, organize and set invoices up for payment procedure.
Data input of Payables and printing the checks weekly.
Monthly prepare and electronically submits the Union Dues Report.
Electronically submits payment to Principal for our 403 b pension plan for each payroll date.
Prepares report and payment to AFLAC bi-weekly.
Electronically submits payments to Assurity and Hartford monthly.
Data input and distributes food and non-food spending money bi-weekly to the Community House Managers(applies the funds to the pre-paid credit cards); reviews the GIANT invoices for purchased items.
Data input and distributes consumer’s spending money monthly to the Community House Managers.
Responsible for employees return petty cash receipts.
Prepares and submits monthly invoices to RHD for 2240 Brighton property for Rent and Utilities.
Annually prepares a listing of vendors for the 1099 form IRS Independent Contractor reporting.
Informs Accounting Manager and Fiscal Director of any problems regarding Payables.
Attend team meeting for Consumers with fiscal issues.
Will serve has a backup to Accounting Manager once trained in AP.
Supervises Fiscal Clerk for reconciliations food/nonfood, stipend and gas receipts.
Train/Inform CHM, MPS, etc. how to manage any funds received from Fiscal department.
Organize year-end pick up older files to the storage.
General office work including filing.
Other related duties as necessary.