Account Payable Clerk (Temporary)

SMS Equipment Inc.•Acheson, AB

8d•CA$50,000 - CA$55,000•Hybrid

About The Position

SMS Equipment is looking for a Temporary Accounts Payable Clerk. Reporting to the Supervisor, Accounts Payable, the AP Clerk serves as a primary point of contact for vendor inquiries, providing timely, accurate, and professional support related to invoice status, payment status, statements, remittance details, account information, and Accounts Payable processes. Working closely with vendors, branch staff, accounting teams, and other internal stakeholders, this role researches and resolves inquiries, maintains accurate vendor information, and supports strong vendor relationships while adhering to established policies, procedures, internal controls, and confidentiality requirements. The position requires sound judgment to manage competing priorities, high inquiry volumes, and time-sensitive issues, including determining when matters require additional review or escalation. This is a temporary position with a term of approximately 20 months.

Requirements

Minimum of 2 to 3 years of experience in a high-volume, fast-paced Accounts Payable environment, preferably with direct responsibility for vendor inquiries, vendor statement review, or vendor account resolution.
Fluency in both French and English, including professional written and verbal communication, is required.
Strong customer service, problem-solving, prioritization, communication, and follow-up skills.
Ability to communicate professionally with vendors and internal stakeholders.
Strong attention to detail and the ability to accurately research invoice, payment, and statement information.
Proficiency with Microsoft Excel and Outlook.
Ability to exercise sound judgment, protect confidential information, and determine when a matter requires additional review or escalation.
Commitment to making safe choices when completing all tasks.

Nice To Haves

Experience using ERP or Accounts Payable systems is an asset.
Previous administrative and customer service experience is an asset.

Responsibilities

Maintaining Vendor master: Sets up new vendor accounts in accordance with established Accounts Payable procedures and internal control requirements. Reviews vendor setup documentation for completeness, accuracy and appropriate approvals prior to creating or updating vendor records. Confirms vendor banking information, including EFT and wire payment details, following established verification procedures. Sets up and maintains EFT payment information to support accurate and timely vendor payments. Maintains confidentiality and accuracy of sensitive vendor and banking information. Updates vendor master records as required, including address, contact, payment terms, banking and remittance information. Follows up with vendors and internal stakeholders to obtain missing documentation or clarify vendor master information.
Managing vendor inquiries: Reviews, prioritizes and responds to vendor inquiries through all AP communication channels in French and English. Research invoice status, payment status, remittance details, account balances and statement discrepancies. Provides clear direction to vendors regarding invoice submission requirements, Accounts Payable processes and required supporting documentation. Escalates complex, sensitive or unresolved vendor issues to the Supervisor, Accounts Payable or appropriate internal contact.
Vendor statement reconciliations: Reconciliation of large vendor statements to AP records which includes analysis of multiple large data sets. Timely collaboration with external vendors to resolve invoice problems or inaccuracies to ensure payables don’t become aged. Investigates and corrects any account discrepancies in both vendor and internal records including missing or inaccurate invoices, misapplied or short payments. Demonstrates proactive and consistent follow-up to ensure outstanding issues are resolved through to completion while maintaining accurate notes and supporting documentation.