Account Payable and Accounts Receivable Clerk (AP/AR)

Trusted Dental Technologies•Chamblee, GA

51m•$50,000•Onsite

About The Position

We are seeking a detail-oriented and highly organized AP/AR Clerk to manage both accounts payable and accounts receivable functions. This role will be responsible for processing invoices, reconciling accounts, applying and collecting payments, and ensuring the accuracy and timeliness of all financial transactions. The ideal candidate will have experience handling both AP and AR functions in a fast-paced, high-volume environment, excellent communication skills, and strong problem-solving abilities.

Requirements

High school diploma or equivalent required; associate’s or bachelor’s degree in Accounting or related field preferred.
3+ years of combined AP and AR experience in a high-volume, fast-paced environment.
Proficiency in Microsoft Office Suite (especially Excel) and ERP systems (Netsuite) experience preferred).
Strong attention to detail and accuracy in data entry and reconciliation.
Effective written and verbal communication skills.
Ability to handle multiple priorities and meet deadlines.
Demonstrated problem-solving and research skills.
Commitment to confidentiality and integrity in handling financial data.

Responsibilities

Generate and send accurate customer invoices in a timely manner.
Apply daily incoming payments (lockbox, ACH, credit card, and wires) to customer accounts in Netsuite or other ERP systems.
Research and resolve short/overpayments and billing discrepancies.
Contact customers via phone, email, and/or portals to follow up on outstanding balances and resolve payment delays.
Document all collection efforts and account activity in weekly AR reports for management review.
Monitor customer accounts for delinquencies and initiate consistent follow-up to reduce aging balances.
Process credit card payments promptly and accurately.
Prepare and send monthly customer statements (email or mail) by the 5th of each month.
Collaborate with sales, operations, and management to resolve disputed invoices or service issues.
Review, verify, and match invoices with purchase orders and receiving documents.
Ensure invoices have proper approval and are coded to the correct general ledger accounts.
Process payments via check, ACH, and wire transfers according to terms and company policy.
Reconcile vendor statements and resolve any discrepancies.
Maintain organized AP files and documentation in accordance with company policies.
Review and process employee expense reports and corporate credit card reconciliations.
Monitor accounts to ensure timely vendor payments and avoid late fees.
Assist with month-end closing activities, including accruals and reconciliations.
Maintain accurate and up-to-date records for all AP and AR transactions.
Provide excellent customer service to both vendors and customers.
Prepare reports on AP/AR status, aging, and cash flow for management.
Assist with audits by providing requested documentation.
Recommend process improvements to increase efficiency in AP/AR workflows.
Support other accounting team members and perform additional duties as assigned.